Administrative Coordinator

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001343 NC Salary Grade Equivalency GN06 Classification Title Administrative Support Associate - Advanced Working Title Administrative Coordinator Salary Range $35,212 - $48,417 Anticipate Hiring Range $35,212 - $43,919 FLSA Status Non Exempt Division Academic Affairs Department International Programs (Adm) Work Unit International Programs Work Schedule
8:00 am -5:00 pm; Monday - Friday with occasional evening and weekend hours as required, but not too frequent.
Option to telework one day a week.
Primary Purpose of Position
The primary purpose of the position is (1) to serve as the Administrative Support for the office of International Programs by providing a range of general administrative support functions; (2) to process and record OEA deposits and other travel related financial transactions for the Office Education Abroad (3) oversee reconciliation process as directed by the Business Officer.
Minimum Education/Experience
Required Minimum Qualifications:

Graduation from high school; or an equivalent combination of education and experience.

University Preferred Qualifications:

Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties

• Serve as the Administrative Support Coordinator for the Office of International Programs finance team by providing a broad range of general administrative support functions.
• Process and record deposits and other financial transactions in support of the financial team in the Office of International Programs.
• Oversee initial provision of exemplary customer service and accurate information to prospective students, current participants, returning students, faculty, staff, and others.
• Process payments received daily and their reconciliation through various online systems.
• Track and report in multiple systems on student payments received.
• Responsible for accurate and timely data entry (Banner, Excel and Malibu) of student and financial records.
• Manage student international health insurance enrollment and payment when necessary.
• Complete travel requests for faculty-led programs.
• Assist in the administration of scholarships from other departments on campus.

Other Work Responsibilities

• Other duties as assigned

Departmental Preferred Experience, Skills, Training/Education

• Bachelor's degree with three or more years of administrative office experience or equivalent combination of education.
• Work experience in the university level with international programs; study abroad office experience or experience living and working internationally preferred.
• Experience and knowledge of campus operations and facilities.
• Experience with and knowledge of Terra Dotta Software for Study Abroad ( TDS )
• Concur experience is a plus
• Knowledge of and ability to work confidently with office productivity software.
• Knowledge of and ability to work confidently with office productivity software (including MS Office, Google Suite of applications)
• Strong verbal and written communications skills (grammar, spelling, proofing/editing capabilities. Ability to deal with a variety of personalities/situations positively and professionally.
• Strong attention to detail.

Necessary Licenses or Certifications Work Location CHHS Building, Main Campus Posting date 08/29/2024 Closing date 09/04/2024 Proposed Hire Date 10/14/2024 Contact Information Sherry Washington Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist .

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.