Administrative Coordinator-Secretary II (Albemarle)

Hiring Range: $56,109.85 to $62,016.15

Full Time or Part Time: Full Time

Additional Detail

Essential Functions:

• Plays a significant role in office management and oversight for the department.
• Responsible for the completion of complex administrative and technical assignments.
• Provides administrative/clerical support to the Directors; schedules meetings and maintains calendars, prepares letters and reports, maintains supplies and other duties as needed.
• Serves as a point of contact for the agency and other local government departments when problem-solving; responds to difficult customer-related issues and resolves them accordingly; receives inquiries from State agencies.
• Carries out assignments or projects from Directors that may be highly confidential and/or time-sensitive in nature.
• Provides oversight for the recruitment/interview/hiring process and operation of the online Recruitment Management System and coordinates this process with the agency, county, and state. Pre-screens applicants for referral to the hiring manager.
• Communicates with department employees on personnel-related programs.
• Works independently on complex projects including preparation of reports, administration of grants, and compilation of meeting materials.
• Provides administrative support for public meetings; coordinates scheduling, preparing meeting documents, and taking the minutes. Maintains electronic files of all meeting documents.
• Prepares correspondence for the department and responds to general inquiries. Composes letters and memoranda independently. May prepare agendas and other documentation for meetings, including meeting minutes.
• Provides oversight for Records Management, Retention, and Disposition. Assist units with guidance when purging records.
• Collects, verifies and enters complex unit/department-related information into database. Maintains database and keeps information current.
• Establishes and maintains files, frequently of a confidential and/or sensitive nature, including internal personnel files.
• Performs other related tasks as assigned.

Competency: Knowledge/ Skills/Abilities:

• Comprehensive knowledge of standard office practices, procedures, equipment, and clerical techniques.
• Thorough knowledge of departmental functions, organization, and policies. Ability to make difficult arithmetic calculations.
• Ability to lay out and type complex forms and tables.
• Comprehensive knowledge of business English and spelling.
• Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials.
• Intermediate to Advanced level proficiency in office-related software.
• Ability to use a variety of office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

Required Education and Experience:

• Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia
• Workers in this position are required to drive and they must meet the eligibility requirements of the County's safe driver policy.
• Worker must be willing to travel occasionally overnight and may be required to assist in managing emergency shelters for the public.
• The candidate may be subject to criminal history and central registry background checks.
• High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience, OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Preferred Qualifications/Certifications:

• None.

Physical and Mental Requirements:

• Regular contacts made with individuals from other internal units, County departments, outside organizations, VDSS personnel and the general public for purposes of exchanging information which requires some judgment or interpretation.
• Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority.
• Administrative clerical work typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities.

Remote Work:

• This position is not eligible for remote work. All County staff must maintain residence within the Commonwealth of Virginia.

Albemarle County Core Values:

Albemarle County holds its employees to the highest standards in fulfilling the County's Vision and Mission. We believe in excellence in public service through

Community: We expect diversity, equity and inclusion to be integrated into how we live our mission.

Integrity: We value our customers and co-workers by always providing honest and fair treatment.

Innovation: We embrace creativity and positive change.

Stewardship: We honor our role as stewards of the public trust by managing our natural, human, andfinancial resources respectfully and responsibly.

Learning: We encourage and support lifelong learning and personal and professional growth.

**PLEASE INCLUDE COVER LETTER, RESUME AND THREE REFERENCES

Contact:

For questions related to this posting, please contact:

Kiersten Trader, ktrader@albemarle.org