Administrative Manager

Description
The Administrative Manager performs administrative, supervisory, advising, and complex clerical work in a fast-paced, collaborative and demanding environment. The individual must be able to perform non-routine and difficult tasks with minimum direction and supervision, must understand student issues and concerns, and must maintain confidentiality of student and departmental information. They must be able to work respectfully and successfully with a variety of people and all University constituent groups (faculty, staff, students, and community partners). Attention to detail and the ability to work under deadlines are important. The Manager also works closely with the program Chairs, the Director of Clinical Education (DCE), and Academic Fieldwork Coordinator (AFWC) to manage student placement on clinicals, track requirements for clinical, and manage clinical contracts.

Examples of Duties

• Coordinate student success initiatives related to enrollment, advising, and curriculum sheet audits.
• Provide analysis and support the admissions committees of the respective academic programs.
• Manage CAS and Slate systems in coordination with Office of Admissions and those responsible for oversight of admissions into the respective programs.
• Respond to enrollment inquiries and help organize recruitment opportunities.
• Assist chairs and faculty in developing and maintaining admissions data (re: tracking campus visits and faculty contact, maintaining records of faculty attendance at admission events).
• Work with chairs and the Offices of Assessment and Student Success to develop reports to support retention (re: drop out detective) and assist the chairs and faculty in limited advising to MSOT/DPT and undeclared students and provides communication regarding polices, registration, change of majors, transfer credits, etc.
• Assist in creating, compiling and maintaining accreditation materials. Prepare reports on program inquiries, applications, enrollment, retention and graduation rates.
• Work with chairs to assist in developing inputs for Courseleaf and CAMS to support curricular changes developed by departmental curriculum committee.
• Assist schools in maintaining accurate student advising records and school rosters.
• Assist chairs and faculty in developing course schedules, room assignments, and special event schedules.
• Serve as a liaison with student applicants, alumni, the community, other Husson departments.
• Assist the Chairs with all facets in budget planning, and processes purchase orders, travel expense requests, request for payment, etc.
• Acts as the manager of time card approval and supervise work study students, and graduate assistants.
• Assist academic fieldwork coordinator and director of clinical education in managing requirements for clinical placements.
• Provide academic support duties such as scheduling all professional phase classes, final exams and develops and maintains web-based communications.
• Assist faculty in managing and organizing classroom space, teaching materials, etc.
• Prepare spreadsheets for overloads, stipends, guest speakers.
• Assist in making travel and conference arrangements for chair and faculty.
• Prepare agenda and meeting minutes of the respective programs' faculty meetings and other meetings and events as planned.
• Develop and encourage a collaborative atmosphere with a professional and positive attitude.
• Coordinate efforts with other Schools and the College of Health and Pharmacy administrative assistants to increase the efficacy of college-wide processes.
• Assist in coordination and implementation of special departmental functions and creating and compiling departmental policies and procedures.
• Manage job postings and requisition creations in HR's applicant tracking system, NeoEd. Assist with tracking and helping to maintain applicant data and search information for vacant positions.

Other Office tasks

• Perform routine office tasks as needed.
• Type, copy, scan, fax, and file.
• Maintain electronic filing system for student and School of Physical Therapy records.
• Maintain a clean and orderly work environment.
• Provide telephone and office coverage.
• Inventory, order and maintain the departmental office, classroom, and laboratory supplies as needed and requested.
• Ensure all office equipment is maintained in proper working order; arrange for service as needed.

Typical Qualifications
The ideal candidate should have:

• knowledge of occupational and physical therapy curriculum and use of national database standards,
• proficiency in MS Office Professional and database management, including experiential/clinical learning management systems,
• excellent communication skills and effective organizational and supervisory skills exercised with confidentiality.

EDUCATION and/or EXPERIENCE

• Bachelor's degree preferred, AS degree will be considered with documentation of related experience.
• Minimum of three years of office administration preferred in an academic setting
• Experience with instructional technology and web-design desirable.
• Special Skills:
  • Outstanding interpersonal, organizational, communication, and customer service skills necessary.
  • Ability to work well with others with minimal supervision.
• Essential: Ability to multi-task and work as an integral member of a busy administrative team.

Supplemental Information
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel.
• The employee frequently is required to reach with hands and arms.
• The employee is occasionally required to stand, walk, and talk or hear.
• Daily interactive computer use to electronically store, exchange, and process information is required.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The noise level in the work environment is usually quiet.
The environment has frequent interruptions from telephone calls, visitors, students.

HUSSON IS AN EQUAL EMPLOYMENT OPPURTUNITY EMPLOYER

**Exact compensation may vary based on skills, experience, and location.**

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