About Us:

The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans.

OhioMHAS Values:

• Contribute and Collaborate
• Serve Compassionately
• Deliver Quality
• Be Accountable

At OhioMHAS we strive to attract and sustain a diverse workforce by recruiting, hiring, developing, and retaining high-performing employees who work collaboratively to balance efforts toward providing prevention and recovery supports and fostering inclusion that inspires innovation, encourages respect, and promotes unlimited success.

We are accepting applications for an Administrative Professional 2, position number 20099279, to support the Training and Development staff within the Office of Human Resources, headquartered at the James Rhodes State Office Tower, 30 East Broad Street, 11th floor, Columbus, Ohio 43215.

What You'll Do:

• Operate under general supervision with a robust understanding of agency and state policies and procedures regarding the activities of the Training & Development Continuing Education (CE) program.
• Review Continuing Education (CE) applications to ensure all documentation is correct and complete.
• Conduct thorough research and analysis of materials, information, and programs to enhance the effectiveness of the CE program.
• Provide technical advice and information to administrators to facilitate decision-making processes.
• Collaborate with discipline approvers (Ohio Board of Nursing, Ohio Counselor, Social Worker, and Marriage and Family Therapist Board, Ohio Chemical Dependency Professionals Board, and Ohio Psychological Association) and program coordinators to gather information or clarify submitted documentation, ensuring compliance with the Continuing Education process and associated requirements, including Ohio Administrative Code and Board guidelines.
• Work alongside the Training & Development team to provide necessary analytics and program information for the integration of CE programs into the online learning management system.
• Handle public relations tasks, including researching and addressing inquiries and complaints, providing detailed explanations of program requirements to potential applicants, and sharing best practices.
• Prepare comprehensive reports and maintain accurate Continuing Education data across necessary platforms and databases for both internal and external reporting.
• Assist in the development and implementation of new procedures that align with established program policies.
• Support superior by managing routine administrative tasks and making informed recommendations on program activities.
• Undertake special assignments and projects as directed.

What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Qualifications
18 mos. exp. or 18 mos. training in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

-Or 6 mos. exp. as Administrative Professional 1, 16871.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Preferred Qualifications

• Knowledge of continuing education requirements and processes
• Excel/data management
• Explain/understand complex concepts and procedures
• Create and update procedural documentation

Technical Skills: Administrative Support/Services, Customer Service

Professional Skills: Attention to detail, Critical Thinking