Administrative Professional 4 | Executive Support Administrator

Position Location :

Summit Behavioral Healthcare

1101 Summit Road

Cincinnati, Ohio 45237

What you will do:

This position will serve in an unclassified status.

Independently facilitates office administration of Chief Executive Officer (CEO): provide administrative support to respond to programmatic & supplementary issues & needs of staff & consumers (e.g., response to correspondence &/or to facilitate specific assignments..) & coordinate daily operational flow of business, critique & encapsulate departmental reports (e.g., Fiscal, Continuous Quality Improvement, Support Services, Operations, Human Resources..); communicates decisions, directives & work assignments to appropriate departments & subsidiary staff; intermediary for CEO with outside agencies: Ohio Department of Mental Health & Addiction Services (OhioMHAS), various Union Representatives (e.g. FOP, OCSEA, 1199, OEA..), & families of consumers for resolution of relevant concerns; maintains Video conference scheduling and organizes on-site conferences as directed by CEO; independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to a given situation to resolve problems pertaining to the CEO.

Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; handles sensitive telephone calls; channels calls to appropriate parties for response.

Performs clerical tasks: answer, screen &/or forward incoming telephone calls, take messages, page staff, greet visitors; complete routine forms, copy/collate/distribute materials, fax confidential materials, order office supplies, setup & maintain confidential file system, complete routine forms, retrieve electronic & paper files, open/log/screen & distribute mail, prepare materials for mailing; maintains SBH policy database; attends mandated in-service.

Helpful Tips

Application Procedures:

• To be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
• When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
• We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
• You can check the status of your application by signing into your profile on this website.
• We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services