Administrative Program Assistant Advanced

Introduction

The Department of Health Services (DHS), Southern Wisconsin Center (SWC) is recruiting for an Administrative Program Assistant Advanced .

Work hours are 8:00am - 4:30pm, Monday through Friday.

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package , including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $39/month for single plans and $97/month for family plans, after 2 months of state service.
• Premium pension plan with at least a 6.9% employer match in 2024. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking, and High Deductible Health Savings.
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• employer

SWC is a state run, licensed and certified Intermediate Care Facility for Individuals with Intellectual and Developmental Disabilities (ICF/IDD). SWC provides a wide variety of programs and services designed to assist and prepare individuals to live successfully in the setting that best meets their needs. Located in southern Wisconsin in Union Grove, SWC brings together a rich history of providing exceptional services and state of the art treatment approaches for the new millennium. Union Grove is a growing community with small town charm and easy access to Milwaukee and Chicago. Our workers love what they do. But don't take our word for it. Hear from our employees .

Position Summary

As the Administrative Program Assistant Advanced, you will m anage and coordinate administrative functions, and provide a variety of advanced program support and assistance to SWC programs including Human Resources, Nursing and Residential Services. This position requires a high level of confidentiality and works cooperatively with a team to ensure compliance with SWC and HR policies and procedures. Specific duties include:

• Compiling, reviewing, and maintaining documentation related to employee investigations and discipline,
• Maintaining program data in databases and preparing reports for management
• Tracking due dates for certification and licensures
• Creating and maintaining paper and electronic files, checking references; and other related administrative support duties associated within the programmatic areas.

Salary Information

The starting pay is between $22.91 and $27.70 per hour (approximately between $47,700 and $57,600 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Program Assistant Advanced Confidential and is in pay schedule and range 81/05.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

All appointees will be required to receive a TB test, which will be administered by SWC, or medical personnel approved by the facility prior to their start date.

DHS strives to hire individuals who demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

Minimally qualified applicants will have all the following:

• Experience providing administrative support (e.g., preparing reports or correspondence, responding to emails, coordinating, or scheduling meetings, etc.) using Microsoft Office (e.g., Word, Excel, Adobe Acrobat, Outlook).
• Experience providing customer service to internal and external partners (e.g., responding to inquiries, explaining policies and procedures, resolving issues, etc.) by phone, email, or in person.

Well-qualified applicants will also have one or more of the following:

• Experience working with confidential information and maintaining confidentiality of sensitive information.
• Experience managing or coordinating multiple projects or tasks and meeting deadlines.
• Experience completing quality assurance reviews on time-sensitive documents for accuracy, completeness, and compliance.

The letter of qualifications is limited to 1 page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here .

How To Apply

Applying is easy! Click "Apply for Job" to start your application process. Sign into your account or click "New User" to create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:

• Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs .
• For technical assistance and general information, please see Frequently Asked Questions . For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact please contact Jennie Hocker at Jennifer.hocker@dhs.wisconsin.gov . DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply. For complete information on veterans' hiring programs with the WI Department of Veteran's affairs, click here .

You will be required to attach your current resume in a Word or PDF compatible format or enter your work experience.

Deadline to Apply

The deadline to apply is August 27th at 11:59pm.