Employer: Alabama State Department of Education

Industry: Administrative Secretary III-Purchasing/Procurement

Salary: Competitive

Job type: Full-Time

QUALIFICATIONS :

High school diploma, GED, or sufficient experience, education, and training that demonstrate ability to perform duties and responsibilities of the position
Demonstrated experience in bookkeeping, accounting, payroll practices, and procedures or other financial functions required by the Purchasing Department.
Minimum of 3 years in clerical, administrative secretarial experience, or similar administrative positions
Experience working with Microsoft Office Suite or other proprietary productivity software applications
Ability to communicate effectively both orally and in written correspondence
Strong organizational skills and proven ability to work successfully in a fast-paced office environment
Such other qualifications as may be appropriate or desirable

DUTIES AND RESPONSIBILITIES

Performs secretarial duties commensurate with the job description
Performs data entry and routine administrative functions for the Purchasing Department
Receives, screens, forwards all office telephone calls to the appropriate authority, and responds to routine telephone inquiries
Receives, screens, sorts, and routes all correspondence and incoming office media to the appropriate party
Reviews, evaluates, and ensures all purchase requisitions and purchase orders are processed in accordance with Board policy, adopted procedures, guidelines, and regulation
Performs various clerical, bookkeeping, secretarial, and administrative support duties for the department and department head
Prepares written correspondence, files, and other file types using productivity software applications; e.g., Microsoft Office ( Microsoft Word , Microsoft Excel , and Microsoft PowerPoint , etc.)
Maintains physical and electronic files that support the department's mission and function
Maintains calendar for department head, including arranging meetings, conferences, and teleconferences
Maintains customer confidence and protects departmental operations by keeping information confidential when appropriate and applicable pursuant to regulation
Prepares various reports as directed by department head requisite to departmental operations and functions
Performs various administrative functions relating to Centralized Contract Administration and Risk Management assigned to the Purchasing Department
Performs other related duties as assigned

Created: 2024-09-08

Reference: 131064

Country: United States

State: Alabama

City: Montgomery

ZIP: 36064

Administrative Secretary III-Purchasing/Procurement

Montgomery, Alabama