Administrative Secretary

Thank you for your interest in employment with the Yavapai-Prescott Indian Tribe and its entities. Some points regarding completion of the employment application are particularly important to us. We want you to present yourself as effectively as possible, and to be able to process your application promptly.

Please fill in all sections of the application completely. You are invited to attach a cover letter, resume, and letters of recommendation to the application; however we require that the application be completed entirely. Do not rely on entering the comment "See Resume".

l. The completed application will be reviewed for completeness by the Human Resources Department and other designated Managers, who will determine whether to interview the applicant. We do not automatically interview all applicants.

• If no interview is planned, the application is placed in an active file for the position involved and held for a period of three months. These applications are reviewed at a later time, if and when additional openings for the position become available.
• If an interview is planned, the applicant will be contacted by the Human Resources Department, normally within one to two weeks after the position's announced close date.

2. Interviewees who are selected for employment are usually contacted within two to three days after their interview. Arrangements will then be made to complete all necessary paperwork to begin the background investigation. Many pre-hires will be required to complete an application packet for Arizona Department of Gaming Certification and/or a Tribal Gaming License depending on position offered.

• The fee for certification will be payable by the pre-hire depending on the position offered.

3. If you are selected for the position, a background investigation will be completed that includes, but is not limited to, verification of:

• Employment History
• Education
• Personal References
• Comprehensive Financial Background Check
• Criminal/Civil Record (Fingerprints will be sent to the FBI) Driving Record
• Current Filed Federal and State Tax Return

Important information for the candidate.

• Felony convictions will be grounds for denial of Gaming Certification and/or a Tribal Gaming License.
• All new hires will be required to submit verification of authorization to work within the United States in accordance with federal law. Employment is contingent on passing a drug test.
• Preference in filling any non-grant / non-contract funded vacancies is given to enrolled Tribal Members of the Yavapai-Prescott Indian Tribe and to other qualified Indian candidates in accordance with the Indian Employment Preference Policy and Procedure. Documentation of Tribal enrollment required (Tribal Enrollment Card, Certificate of Indian Blood or Tribal Voter Registration Card).

POSITION TITLE: ADMINISTRATIVE SECRETARY-RECEPTIONIST

LOCATION: Prescott, AZ

REPORTS TO: Refer to Yavapai Gaming Agency Organization Chart

SCOPE OF WORK:
Executes routine secretarial assignments, performs a variety of general clerical duties, and performs related administrative work as required. Also receives callers and walk in traffic, determines nature of business, and takes action as required. Become familiar with the Tribal/State Gaming Compact, National Indian Gaming Commission’s (NIGC) Minimum Internal Control Standards (MICS), the Tribal Gaming Code, Indian Gaming Regulatory Act (IGRA), the Bank Secrecy Act (BSA) Title 31, and Departmental Internal Controls and Job Instructions.

WORK PERFORMED:
• This job description does not constitute an employment agreement between the Tribe and the employee and is subject to change as the needs of the Tribe and requirements of the position change. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position;
• Performs a variety of general secretarial and clerical duties for all departments, as time allows specifically the Training, Payroll and Human Resources Department;
• Types memos, correspondence, reports, and other documents;
• Maintains the Microsoft Access Applicant Tracking database;
• Assists Human Resources by scheduling appointments for interviews and preparing job interview packets and/or pre-employment drug test and State/Tribal Certification packets;
• Maintains files for current applicants;
• Operates telephone console to receive incoming calls, answers routine questions and forwards calls to appropriate departments;
• Assists walk-in visitors and notifies appropriate YGA personnel when necessary;
• Greets job applicants and provides job applications and associated instructions;
• Distributes payroll checks and pay stubs to the employees by-weekly;
• Must have a valid Arizona Driver’s License and be insurable under the Yavapai-Prescott Indian Tribe’s Auto Insurance Carrier.

MINIMUM REQUIREMENTS:
• Must have a High School Diploma or GED;
• Must pass a pre-employment drug screening and adhere to the Tribe/Gaming’s Drug and Alcohol Free Workplace Policy during the course of employment;
• Must pass a background security check prior to and during the course of employment with the Tribe/Gaming Agency in order to meet the Tribal State Compact and/or Tribal Gaming Ordinance;
• Must adhere to all Tribal/Gaming Agency Personnel Policies and Procedures;
• Must possess excellent interpersonal and communication skills, and a strong orientation to excellent customer service;
• Must be familiar with use and operation of personal computers and word processing applications;

JOBDES - Admi n / S e c /R e c p
• Minimum two years related general experience;
• Must be a dependable individual;
• Must have reliable, accurate attention to detail;
• Capable of maintaining complete confidentiality;
• Self-reliant and capable of working independently as appropriate or necessary;
• Must be able to sit at a desk for extended lengths of time;
• Must be able to lift and periodically carry up to 20 lbs.;
• Must have excellent phone skills, be articulate, personable and possess the ability to multi-task.

PREFERRED REQUIREMENTS:
• One-year experience using Microsoft Word and Excel;
• Class instruction or experience using Windows XP;
• Ability to type accurately at a speed of 30 wpm.