Administrative Services Manager

Are you passionate about making a difference and supporting the growth of innovative nonprofits? Since 1975, our client’s foundation has connected generous donors with visionary Colorado nonprofits. As the community foundation serving Jefferson County, they are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. They help donors with philanthropic planning, support nonprofits with grants and resources, and together, build resilient and connected communities. Their work is rooted in radical listening and a commitment to equity and inclusion. They like trying new things, so let’s dream big and make something better today!

Benefits and Perks:

Our client values their employees’ time and efforts. Their commitment to your success is enhanced by a competitive compensation of $82,000 - $91,000 annually, depending on experience, and an extensive benefits package including:

• Comprehensive Insurance: Health, dental, vision, life, and disability insurance.
• Retirement Plans: 401(k) with employer matching.
• Paid Time Off: PTO, paid family leave, and holidays.
• Flexible Options: Flexible schedule, remote work/telecommuting.
• Additional Support: Flexible spending account, health savings account, employee assistance program, and professional development assistance.

They are conveniently located on the G-line in Old Town Arvada. Oh, and they’re pretty fun, so they think you’ll like working with them.

As the Administrative Services Manager, you will be a dynamic leader overseeing the Foundation’s administrative support, facilities, meeting space management, and event planning functions. It is pivotal that you ensure the smooth operation of these areas while providing leadership to ensure the administrative team can anticipate and meet the organization’s needs, oversee budgets, and foster a collaborative work environment. As an ideal candidate, you must possess exceptional leadership skills, attention to detail, and the ability to multitask effectively.

To succeed, you should have:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in hospitality, event planning, customer service, or a similar administrative role, showcasing expertise in managing and coordinating collaborative work across teams and events, delivering exceptional customer service, and ensuring smooth operations.
• Proven experience in a managerial role with the ability to lead and motivate a diverse team effectively.
• Ability to communicate clearly and effectively with individuals at all levels of the organization, as well as external vendors and stakeholders.
• Capacity to anticipate needs, adapt to changing priorities, and address multiple demands efficiently.

Your essential duties and responsibilities as the Administrative Services Manager will include:

• Supervision and Leadership: Lead a team of administrative assistants, provide guidance and training, and foster a collaborative work environment.
• Meeting Space Management: Oversee meeting space accessibility, coordinate technical assistance, and ensure a positive user experience with optimized usage reporting.
• Facility and Office Management: Manage day-to-day facility operations, budget for maintenance and repairs, and oversee vendor services to ensure optimal functionality and safety.
• Event Management: Plan and execute events, coordinating logistics such as venue selection and audiovisual setup, ensuring alignment with organizational objectives and budget.
• Budget Management: Optimize resource allocation and manage budgets effectively for administrative and facility operations.
• Policy Development: Develop and implement policies and procedures for facility usage and maintenance, ensuring consistency, efficiency, and compliance.

Diversity, Equity, and Inclusion

Our client is committed to maintaining the best environment for their employees where people can show up as their authentic selves and grow with the Foundation. They are committed to creating an equitable and inclusive workplace and can only achieve this together.

In that spirit, they provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.