Administrative Specialist 1/Trainee (NY HELPS) - 3290

Permanent transfer candidates: Current New York State Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, Grade 18, OR a New York State employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible for transfer to Administrative Specialist 1 under Section 52.6 or Section 70.1, or Section 70.4 of the Civil Service Law to a Administrative Specialist 1 (G18), Administrative Specialist Trainee 1 (NS), or Administrative Specialist Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

Public candidates: Active list candidate on the New York State Department of Civil Service's Professional Career Opportunities (PCO) eligible list #26-872 with a score of 100 or higher OR PCO-Diversity eligible list #40-081 with a score of 100 or higher OR qualified 55B/C candidate in possession of a Bachelor's or higher degree.

*Open Competitive under NY HELPS Program:
Administrative Specialist Trainee 1 (NS): A bachelor's or higher degree.

Administrative Specialist Trainee 2 (NS): A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Administrative Specialist 1(G-18): A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Preferred Qualifications: Experience utilizing Statewide Financial System (SFS). Knowledge of OSC's Guide to Financial Operations (GFO) and NYS Travel rules.

Duties Description Within the Bureau of Accounts Management (BAM) Travel Unit, the Administrative Specialist will include:
- Internal communication with travelers, supervisors and cardholders regarding travel rules and address travelers' inquiries;
- External communication with other state agencies and travel-related vendor partners;
- Outreach to cardholders and their supervisors with reminders for timely transaction reconciliation, escalation, and enforcement;
- Managing new travel card applications ensuring requirements are met, reviewing and approving requests, conducting periodic reviews of cardholders data;
- Collection and analysis of travel related data, dissemination of travel rules and guidelines, and training on travel related topics;
- Problem solving of expense report processing issues, assistance to travelers on travel and travel card related issues

Additional Comments This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees' Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, MVS/AS1/03290

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower, ESP

City Albany

State NY

Zip Code 12237

Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MVS/AS1/03290 included in the subject line or by mail to Human Resources Management Group, MVS/AS1/03290, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.