Administrative Specialist II - JDC

Job Responsibilities

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

MISSION:
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE:
Under general supervision, the Intake Administrative Officer will be responsible for accurately gathering information pertaining to youth for auditing and reporting purposes to ensure youths are tracked, treated, and accounted for at all times. This position will also provide security assistance within their assigned location to ensure the needs of the facility are met.

JOB RESPONSIBILITIES:
Examines and interprets all detainment orders for incoming youth to ensure legality, validity, completeness, and accuracy and refers improper orders to proper authorities.

Establishes and maintains a system for processing youth admitted to the Detention Center.

Performs complex administrative functions and monitors systems for processing youth admitted by ensuring that photographs, case files, and other mandatory documentation are completed in a timely manner.

Serves as the primary liaison to the DJJ community officers to verify and ensure the accuracy of court orders and information in the computer-based MIS system.

Ensures that drug screenings are conducted as court ordered and otherwise directed.

Develops and oversees a records management system that ensures the accountability of all youth records and the purging of case files according to prescribed schedule.

Obtains documentation for detainment from law enforcement; consult with intake supervisor on situations involving detainment or release of youth.

Assists with and ensures all youth complete the intake process i.e., frisk/strip search, photographs, fingerprinting, and conducting drug screens.

Assists with supervising and training staff on policies and procedures essential to the efficient operation of the Detention Center Admission section.

Monitors requests for information from outside entities and applies policies governing the release of information to ensure confidentiality is maintained.

Serves as the back up to the Admin.

Assists Security and Operations with daily tasks to include but not limited to relieving JCO for breaks, escort youth throughout the building for appointments/visitation, escort youth to medical emergency transports, and responds to crisis situations.

Attends training and maintain certification required by the Continuing Law Enforcement Education.

Performs other related duties as assigned.

Minimum and Additional Requirements

STATE MINIMUM REQUIREMENTS:
A high school diploma. Related clerical experience may be substituted for a high school diploma.

ADDITIONAL REQUIREMENTS:

Proficient in excel and calculating formulas to maintain an efficient database.

Preparing and maintaining daily, weekly, monthly reports with proficiency.

Requires considerable knowledge of CRT terminal operations/interviewing and processing of youth.

Considerable knowledge of records management techniques.

Working knowledge of the SC code of Laws and Agency policies on time/sentence computation; ability to effectively communicate, both orally and in writing.

This position performs the job duties relating to the custody, control, transportation, or recapture of the youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct or indirect contact with youth within the Department of Juvenile Justice. Training applicable to these duties will be provided.

Must be able to work in locked quarters, position is limited sedentary; employees must be mobile and able to bend and lift 50+lbs, interact, and intervene with youth when applicable.

Must be able to respond physically to emergency situations including physically intervening and/or restraining youth according to agency policy.

Required to work shift hours (day, evening, night, weekend, &/or holidays) and be subject to mandatory overtime stay as needed by the facility.

Training applicable to these duties will be provided and will consist of physically and successfully completing the agency's selected Behavioral Management training which includes the Primary Restraint and Take Down techniques and on-the-job functions but not limited to: Handcuffing (hands extended behind back), prone positions (flat on stomach and/or back), Kicks and Strike Motions, Joint Manipulations, bending at the waist and torque motions. Lifting hands above the head, repeated breathing (inhaling/exhaling) techniques for CPR/First Aid/AED. Kneel on knees (together and individually) unsupported. Work in extreme heat/cold/ humidity/inclement weather; safely operate a motor vehicle to include having a valid state issued driver's license. Walk and/or stand for extended periods of time, sit in a desk chair for up to eight hours per day at least 5-7 days per week, visually distinguish subjects at distances of up to 75 yards, wear protective equipment in case of emergencies.

Attend training and maintain certification required by the Continuing Law Enforcement Education (CLEE).

Preferred Qualifications

PREFERRED AGENCY REQUIREMENTS:

Must be 21 years of age with a valid driver's license and high school diploma or equivalent. Must attend, pass, and maintain all required DJJ training courses.

Special Requirements: Must be an officer in compliance with and certified under CLEE (Continuing Law Enforcement Education) within six (6) months of employment. Must have an 80% rate on competency/Proficiency exam and possess supervisor and teaching skills.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.

You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance , which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options , including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program , which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits , including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

I understand that I will accept an initial duty and workday/shift assignment, which may be changed to meet the needs of DJJ. If selected for this position, are you available to rotate shifts, i.e. nights, days, weekends, holidays, on-call?

• Yes
• No

02

I understand that the South Carolina Department of Juvenile Justice is an equal opportunity employer. DJJ does not discriminate in hiring, promotions, discharge, pay, fringe benefits, job training, classification, referral, or other employment aspects based on race, color, religion, sex, disability, or national origin. Any acts you feel are in violation, please get in touch with the Office of Human Resources, 220 Executive Center Drive, Columbia, SC (803) 896-5607.

• Yes
• No

03

I understand that the South Carolina Department of Juvenile Justice's School District also does not discriminate in any programs or activities based on race, color, national origin, sex, disability, or age. The following offices have been designated to handle inquiries regarding the school district's nondiscrimination policies: Title IX - Inspector General's Office - 220 Executive Center Drive, Columbia, SC 29210-5427 - Ph: 803-896-9595; Special Education Office, 220 Executive Center Drive, Columbia, SC I have read and fully understand DJJ's position concerning the law.

• Yes
• No

04

I understand that SCDJJ will not hire or promote anyone who may have contact with residents and shall not enlist the services of any contractor who may have contact with residents who have engaged in sexual abuse in a prison, jail, lockup, community confinement facility juvenile facility, or other institution (as defined in 42 U.S.C. 1997); has been convicted of engaging in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or has been civilly or administratively adjudicated to have engaged in the activity described above.

• Yes
• No

05

How did you hear about this position?

• SC Government Website (careers.sc.gov)
• Career Fair
• SC Works
• Indeed.com
• DJJ Employee
• Other

06

If you answered "DJJ Employee" to the previous question please list employee's name.

07

If you answered "Other" to the previous question, please tell us how you learned of this position.

08

Do you have a valid driver's license?

• Yes
• No

09

Are you at least 21 years old?

• Yes
• No

10

Do you have high school diploma?

• YES
• NO

11

Do you have related clerical experience?

• YES
• NO

Required Question

Agency

State of South Carolina

Agency

Department of Juvenile Justice

Address

P O Box 21069
4900 Broad River Road, Building 2007
Columbia, South Carolina, 29221-1069

Phone

803-896-9440

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.