Administrative Support Assistant 3-Surgery (Knoxville)

Market Range: 04

Hiring Range: $18.00/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Support Assistant 3 provides administrative support to faculty, staff, students, and residents within the Division of Plastic Surgery and Colorectal Surgery, University of Tennessee Medical Center.

DUTIES AND RESPONSIBILITIES:

1. Provides administrative support to faculty involved in local, regional, and national organizations of elected positions.
2. Schedules each faculty's medical student lectures for the M3 clerkship, resident mock orals, residency interviews, and assigned resident mentoring sessions.
3. Coordinates and maintains physicians' academic schedules and calendars.
4. Prepares and maintains on-call schedules in electronic call system (PerfectServe) and distributes schedules to each physician, as well as clinical and administrative staff.
5. Liaisons with physicians' clinical staff, GSM staff, department of surgery staff, and other departments.
6. Assists with scheduling the Grand Rounds and obtaining speakers.
7. Coordinates and schedules shadowing of college students and confirms students are registered outside learners.
8. Maintains credentialing for appointment and reappointment of hospital medical staff privileges. Assists in obtaining and renewing state medical licenses, specialty board requirements, and DEA licenses.
9. Assists faculty in preparing promotion documents for submission to the Department Promotion Committee.
10. Prepares documents for faculty evaluations for full-time faculty for submission to the Chairman's office and schedule individual evaluations.
11. Screens, sorts, and distributes mail/documents, prepares and submits monthly time for physicians, and prepares travel arrangements, requests, and reimbursements.
12. Performs other related duties as assigned.

Qualifications:

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year secretarial or administrative office experience; OR Associate's Degree in lieu of experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to provide excellent customer service.
• Ability to work with diverse personalities.
• Ability to function independently.
• Ability to display excellent communication skills, excellent computer skills, and excellent organizational skills.
• Knowledge of numerous telecommunication/media software.
• Knowledge of medical terminology and transcription.