Job Description

The Administrative Support Specialist provides support for research projects and/or educational outreach events administered by the Institute for Creativity, Arts, and Technology (ICAT) and its affiliated research centers. This position works closely with ICAT and center faculty and staff in the area of administrative support, event implementation, logistics communication, and outreach. They will coordinate meetings, travel, and site visits/field trips. Collaboration with various stakeholders is an important part of this role. The Administrative Support Specialist should have strong communication skills and capacity to work both within a team and independently. It is expected that this position will work 10-20 hours per week on average. Occasional overnight regional travel may be required. Occasional evening and weekend hours may also be required.

Key responsibilities for this position include:
- event/program coordination
- implementation of events/programs

Required Qualifications

- Experience providing administrative support in an office or educational environment
- Experience supporting event planning activities such as meetings and travel
- Experience with a variety of software including word processing, calendar software, video conference software, etc.
- Demonstrated ability to interact effectively with a wide range of individuals, including students of all ages, faculty, administrators, and external constituents
- Must be adept at handling on-the-spot changes and emergencies in a professional and effective manner

Pay Band

3

Appointment Type

Restricted

Salary Information

$20 - $25

Review Date

May 13, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Holly Williams at hmccall@vt.eduduring regular business hours at least 10 business days prior to the event.