Admin/Program Coordinator

Graduate Program Coordination 50%
o Assist with all divisional level courses
• Enter grades
• Update syllabi
• Schedule lectures and lecturers
• Make any changes needed in ECAS/PCAS and work with director to get ECE change approvals
o Make sure resident registration is appropriate and fix any issues that can arise with credits, grades, late fees etc.
o Monitoring of resident academic standing during program (must maintain a higher than 3.0 to remain in good standing).
o Monitoring and tracking of any disciplinary action or complaints of residents
o Monitoring and tracking of complaints made by residents in regards to faculty, staff or other school members.
o CODA accreditation assistance
• Including annual survey and all other documentation to maintain accreditation.
o Assist residents with locating housing, transportation and any other needs when they arrive on campus, as well as before they arrive.
o Work closely with ISSS for international student visas, licensure etc.
o Assist residents in getting their resident license in MN, NPI number, jurisprudence etc.
o Maintain and Manage Alumni information, including creating alumni events and asking for donations.
o Track residents in RMS for MMCGME (includes adding, auditing, approving and making sure they complete variously assigned duties)
o Manage and maintain the annual application system for the residency program
• Work with ADEA Pass to make needed updates
• Track and manage applicants including all correspondence.
• Assist with selection of applicants for interview
• Send all rejection and invitation letters for interviews
• Arrange and manage the interview process
• Catering, meeting times, schedules, assist with travel etc.
• Assist in selection of candidates who will be offered positions
• Send all offer and rejection letters
o Onboard and process all incoming residents (multi month process)
o Assist with GPAS and other graduation items
o Organize events for the program as well as work with Advanced Education specialist in multi program event organization
o Attend monthly program coordinator meetings to assist other coordinators and get assistance as needed.
o Creation of extramural rotations for residents, including making sure they are covered while out of the TMD Clinic
• Creation of annual PLA's (contracts) with the extramural rotation sites
o Schedule clinical competency exams for DDS students.

Divisional Administration 50 %
o Track faculty activity, awarded grants, publications etc.
o Update faculty web presence (NIH, NCBI, MN Experts etc.)
o Help design business cards, door nameplates and other division branded materials.
o Assist in distributing mail to the 6th floor
o Serves as key contact and delivers first level troubleshooting for maintenance of office equipment and IT difficulties.
o Coordinate, schedule and manage division meetings and divisional spaces (conference room, offices etc.)
o General administrative and office duties, such as faxing, filing, copying etc.
o Chrome River
o Outside payments (Vendors, lecturers etc.)
o Reconciliation of division P cards
o Blanket order creation and receiving of invoices on blanket orders
o Order clinical, divisional, and all other supplies, including keeping an eye on cost and discrepancies.
o Track division accounts to keep an up-to-date record of balances
o Register residents, faculty and staff for conference and do expense processing.
o Oversee student workers
• Create staffing schedule
• Hire, train and assign work to student workers.
• Approve/Deny time and absence requests

Qualifications

Requirements:
- High School Diploma/GED and five years of related experience to include project management.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).