SUMMARY

Start with an organization that understands that work culture and work/life balance are so important to the happiness of our employees! Come join the Gateway family where a generous vacation and benefits package is the norm. Sick and Vacation time (prorated) available on Day 1, as well as Medical, Dental, and Vision benefits should you elect to enroll.

The primary focus of this role:

• Supervision of Accounts Payable Staff
• ACFR and Audit Coordination
• Month-End and Transaction Oversight

In collaboration with the Controller, the Assistant Controller plays a key leadership role at the college. Responsibilities encompass overseeing accounts payable, general accounting, banking activities, and reporting functions. The Assistant Controller actively contributes to the production of financial statements and reports, ensuring strict adherence to federal, state, local, and Wisconsin Technical College System statutes, as well as compliance with generally accepted accounting principles (GAAP). The team is dedicated to maintaining financial integrity and transparency within the college's operations.

This position involves supervisory responsibilities, and the Assistant Controller reports directly to the Controller.

See for yourself how our employees are the foundation of our students' continued success!
Apply today to join the Gateway Family!

RESPONSIBILITIES

ACFR and Audit Coordination:

• Assist with the preparation of the Annual Comprehensive Financial Report (ACFR).
• Assist Controller with annual audits.
• Address corrective actions from audit findings.
• Serve as a secondary point of contact for external auditors.

Accounting and Financial Analysis:

• Assist in revenue and expenditure statement preparation.
• Prepare reconciliations and financial analysis spreadsheets.
• Support daily, monthly, and annual accounting tasks.

Month-End and Transaction Oversight:

• Assist in month-end close and annual accounting processes.
• Review Accounts Payable batches and activity reports weekly.
• Audit transactions for policy adherence.

Journal Entries:

• Prepare, review, and create journal entries.

Regulatory Compliance and PCI-DSS:

• Assist in ensuring compliance with federal, state, and local statutes and regulations.
• Enforce college compliance with Payment Card Industry (PCI-DSS) regulations.
• Monitor and train for PCI-DSS district-wide compliance.

Additional Responsibilities:

• Perform related duties for effective and efficient financial college operation.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION

MINIMUM QUALIFICATIONS *REVISED*

• Bachelor's degree
• Five (5) years or more of accounting experience including month-end and year-end close processes and reporting, including external audit preparation
• Supervisory experience

Preferred:

• Certified Public Accountant (CPA), active license
• Experience in education, auditing, OR the public sector

Other required knowledge, skills, and abilities:

• Ability to work with minimal supervision
• Possess excellent communication and customer service skills
• Strong accounting and analytical skills
• Highly organized, detail-oriented, self-motivated, and a quick learner
• Demonstrated professionalism through attire and presentation
• Advanced proficiency with Excel and MS Word

SUPPLEMENTAL INFORMATION

DIVISION/LOCATION: Business Office/KenoshaCOMP GRADE: 30 FLSA DESIGNATION: Exempt CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend student & business needs

GuideNot ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day)
Physical DemandsPhysical DemandsFrequency
Lift/CarryFrequencySittingFrequently
0 - 10 lbsOccasionallyStandingOccasionally
11 - 20 lbsNot ApplicableWalkingOccasionally
21 - 50 lbsNot ApplicableReaching OverheadNot Applicable
51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelNot Applicable
Over 100 lbsNot ApplicableKeyboardingContinuously

StoopingNot Applicable
Push / PullYes / NoCrouchingNot Applicable
12 lbs or lessNot ApplicableKneelingNot Applicable
13 - 25 lbsNot ApplicableCrawlingNot Applicable
26 - 40 lbsNot ApplicableClimbing Ramps or StairsOccasionally
41 - 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot Applicable
Over 100 lbsNot ApplicableDrivingNot Applicable

Traveling - overnight stay(s)Occasionally
Hearing RequirementYes / NoCommunicating VerballyFrequently
One-on-one (in person)YesFar Visual Acuity: clarity to see 20' or moreNot Applicable
Group or conference (in person)YesNear Visual Acuity: clarity to see 20' or lessFrequently
TelephoneYes

Other SoundsNo
Environmental ConditionsWorking ConditionsFrequency
Noise Intensity LevelFrequencyHumidity: non-weather relatedNot Applicable
QuietOccasionallyExtreme Cold: non-weather relatedNot Applicable
ModerateFrequentlyExtreme Hot: non-weather relatedNot Applicable
LoudOccasionallyWorking OutdoorsNot Applicable
Very LoudOccasionallyWetness: contact with water or other liquidsNot Applicable

Working ConditionsWorking ConditionsFrequency
Working ConditionsFrequencyWorking in Close Proximity to OthersFrequently
Working interruptionsFrequentlyOpen Work SpaceContinuously
Stressful situationsOccasionallyWorking in a confined spaceOccasionally
Exposure to offensive odorsNot ApplicableExposure to a computer screen Continuously
Required uniform supplied by departmentNot Applicable

Gateway will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Women and minorities are encouraged to apply. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and an accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at compliance@gtc.edu or 262-564-3062.

Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our Annual Security Report (click the link for the full report) prior to beginning classes. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email clery@gtc.edu or call 262-564-3062 to request a hard copy of the report.

MEDICAL INSURANCE (WCA Group Health Trust)

Hospital/surgical plan with major medical, effective first date of hire

United Healthcare Choice+

• In-Network: $1,000 Individual/$2,000 Family

• Co-Pays: Office Visits: $20; Urgent Care: $30; Emergency Room; $200; MRI $100

• Out-of-Network: $1,500 Individual/$3,000 Family, Office Visits - $40.00 Copay; then 80% coinsurance after deductible

• Co-Insurance: In-Network 90/10 to Out of Pocket Max; Out-of-Network: 70/30 to Out of Pocket Max

• Maximum Out-of-Pocket: In-Network: $1,500 Individual/$3,000 Family; Out-of-Network: $3,000 Individual/$6,000 Family

• Pre-Taxed Premiums Per Pay Period (Twice a Month): $76.48 Individual, $173.37 Family

• Prescription drug plan - $0 copay for drugs on the Value Choice Drug list; Generic $10; preferred $25; non-preferred $50.

• Vision & Hearing Exams: Benefits include annual vision exams and hearing tests.
• Use of Gateway Employee Clinic - NO copays, NO deductible, and NO lab fee. Available to employee and family members on plan.

DENTAL INSURANCE (Delta Dental)

Effective first date of hire. Pre-taxed premiums per pay period: $3.50 Individual; $9.03 Family. Preventative covered 100%, other dental services covered at 80%.

VISION INSURANCE (Delta Dental)
Optional plan available to employees working 20 or more hours per week. Deduction taken monthly. Pre-taxed premiums per month. Materials Only Plan: $4.91 Single; $12.22 Family. Comprehensive Plan: $5.25 Single; $13.08 Family

SHORT TERM DISABILITY INSURANCE (The Standard)

Optional plan available to employees working 20 or more hours per week. Deduction taken biweekly.

LONG TERM DISABILITY INSURANCE (The Standard)

Ninety (90) day waiting period before benefits become payable. 66 2/3% of salary during period of disability to be reviewed by insurance company at the end of two years. Premium paid by District.

GROUP TERM LIFE INSURANCE & DISMEMBERMENT (SYMETRA)

$1,000 of term life per $1,000 of income. Effective the first of the month following date of hire. Premium paid by District.

WISCONSIN RETIREMENT SYSTEM

The employer pays 6.5% and the employee pays 6.5% of the shares. Normal retirement benefits are based on a formula for retirement at age 65.

IRS SECTION 125 PLAN (Employee Benefits Corp.)

Employee can put pre-tax money into an account to be used toward medical/day care expenses - Flexible Spending Account. Maximum $2,850 for medical; $5,000 for childcare.

TAX DEFERRED ANNUITY: 403b or 457 are available on a voluntary basis.

HOLIDAYS: 11 paid holidays per year

CAMPUS SHUT-DOWN: The campus will be closed between Christmas & New Year's Day.

SICK LEAVE: 12 days per year cumulative to 180 days.

VACATION

Non-Faculty Exempt Employees Non-Exempt Employees

Years of Service Vacation Days (per year) Years of Service Vacation Days (per year)

0-1 1.67 prorated days per month 0-1 1 prorated day per month

1-9 20 1-4 12

10-14 23 5-9 17

15+ 25 10-14 18

15-19 20

20+ 25

SICK LEAVE

12 days per year cumulative to 180 days.

TUITION REIMBURSEMENT

Refer to Employee Handbook.

Effective 07/01/18
Revised 07/01/22