Assistant Director, Clinical Administration, Otolaryngology
Rochester, New York
Employer: University of Rochester
Industry: Facilities Support
Salary: $84718 - $127088 per year
Job type: Full-Time
Opening
Full Time 40 hours Grade 057 Otolaryngology Clinic
Schedule
8 AM-5 PM
Responsibilities
GENERAL PURPOSE:
The Clinical Division Administrator, Otolaryngology division will develop the business management practices, planning mechanisms, control systems, and organization necessary for the management of Otolaryngology (currently nine outpatient locations; inpatient consultations & surgeries, as well as ambulatory surgeries at several surgery centers within the URMC network). Develops a business-planning mechanism that maps revenues to resources and that leads to realistic action plans for Otolaryngology. Organizes and analyzes the information necessary for a clear understanding of the department's clinical operations. Enhances the control systems for expenditures. Strengthens the billing and collecting systems for professional and technical fees. Manages the commitment-accounting system. Develops a management-reporting system to keep the program administrator and chairperson informed of the department's activities. Manages employees through subordinate supervisors in Otolaryngology. Responsible for clinical operating budgets of $10+ M per year.
RESPONSIBILITIES:
Responsible for administrative and clinical operations; provide direction to Practice Managers and the clinical/ancillary staff in Otolaryngology
Ensure the administrative structure, infrastructure, and work processes address/support mission-specific performance metrics including hospital and JCAHO requirements, URMFG standards, revenue cycle management, patient flow and satisfaction, ACGME standards, QA/QI programs and initiatives, division initiatives and performance metrics for educational and research functions
Participate with faculty in the planning, design, and implementation of program changes. Includes high-level oversight of clinic templates and schedules to ensure efficient and safe patient flow and provider satisfaction
Interpret policy and regulations; establish division policies to meet operat ional needs. Coordinate, review, analyze, and report on cli nical practice professional and hospital billed s tatistics, including wRVUs.
Keep faculty apprised of changes in billing compliance regulations. Present such changes to providers and facilitate changes necessary to affect compliance
Establis h strong relationships with key individuals/offices within the department and the medical center, including HR, Purchas ing, Accounts Payable, and URMFG and SMH administrative, billing, and financial offices, etc. Performs special projects as needed
Serve as the financial officer for the division of Otolarynology. Responsibilities include preparation of the operating budgets, preparing recommendations and controlling budgets; long-range projections; and approving expenditures. Prepare and review financial reports with the Program Administrator and Chairperson, including but not limited to:
Other duties as assigned
QUALIFICATIONS:
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $84,718 - $127,088 Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Full Time 40 hours Grade 057 Otolaryngology Clinic
Schedule
8 AM-5 PM
Responsibilities
GENERAL PURPOSE:
The Clinical Division Administrator, Otolaryngology division will develop the business management practices, planning mechanisms, control systems, and organization necessary for the management of Otolaryngology (currently nine outpatient locations; inpatient consultations & surgeries, as well as ambulatory surgeries at several surgery centers within the URMC network). Develops a business-planning mechanism that maps revenues to resources and that leads to realistic action plans for Otolaryngology. Organizes and analyzes the information necessary for a clear understanding of the department's clinical operations. Enhances the control systems for expenditures. Strengthens the billing and collecting systems for professional and technical fees. Manages the commitment-accounting system. Develops a management-reporting system to keep the program administrator and chairperson informed of the department's activities. Manages employees through subordinate supervisors in Otolaryngology. Responsible for clinical operating budgets of $10+ M per year.
RESPONSIBILITIES:
Responsible for administrative and clinical operations; provide direction to Practice Managers and the clinical/ancillary staff in Otolaryngology
Ensure the administrative structure, infrastructure, and work processes address/support mission-specific performance metrics including hospital and JCAHO requirements, URMFG standards, revenue cycle management, patient flow and satisfaction, ACGME standards, QA/QI programs and initiatives, division initiatives and performance metrics for educational and research functions
Participate with faculty in the planning, design, and implementation of program changes. Includes high-level oversight of clinic templates and schedules to ensure efficient and safe patient flow and provider satisfaction
Interpret policy and regulations; establish division policies to meet operat ional needs. Coordinate, review, analyze, and report on cli nical practice professional and hospital billed s tatistics, including wRVUs.
Keep faculty apprised of changes in billing compliance regulations. Present such changes to providers and facilitate changes necessary to affect compliance
Establis h strong relationships with key individuals/offices within the department and the medical center, including HR, Purchas ing, Accounts Payable, and URMFG and SMH administrative, billing, and financial offices, etc. Performs special projects as needed
Serve as the financial officer for the division of Otolarynology. Responsibilities include preparation of the operating budgets, preparing recommendations and controlling budgets; long-range projections; and approving expenditures. Prepare and review financial reports with the Program Administrator and Chairperson, including but not limited to:
- Inpatient and outpatient services performed Analysis and report of current service trends
- Revenues generated from the above service
- Review of expenses as they relate to the operating budget
- Tracks clinical productivity and develops volume projections for budgeting and other purposes. Identifies and reports on key metrics to support successful management of the Division
- Participate in all phases of development, submission, and implementation of business plans (BIPs via Axiom) related to new programs/clinical services/expansions
- Coordinate capital budget needs, including furniture, office equipment, and clinical equipment inventory replacement program. Responsible for annual equipment and space survey.
- Use of reporting and data mining applications in Excel, UR Financial Workday, Axiom, eRecord/EPIC, and McKesson for tracking and reporting purposes. Development of business plans for new and expanded clinical service offerings including new programs, service-lines, and satellite locations. Responsible for project development and management of new clinic facilities and upgrades/alterations to existing sites
Other duties as assigned
QUALIFICATIONS:
- Bachelor's degree and 5 years relevant experience including at least 2 years at a managerial level; or equivalent combination of education and experience required.
- Master's degree, equivalent course work, or specialized experience in an appropriate field related to the assignment is desirable preferred.
- Strong interpersonal communication skills. Ability to multitask and prioritize responsibilities. High degree of flexibility and learning agility required.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $84,718 - $127,088 Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Created: 2024-05-07
Reference: 250470
Country: United States
State: New York
City: Rochester
ZIP: 14608