Assistant Director, Dean's Office Operations

At UVA's College and Graduate School of Arts & Sciences we're dedicated to fostering an environment where innovation, creativity, and academic excellence thrive. We are seeking a dynamic and detail-oriented Assistant Director of Dean's Office Operations to join our team. This pivotal role is essential in driving operational efficiency within the Dean's Office and supporting key strategic initiatives that shape the future of our organization.

As the Assistant Director of Dean's Office Operations, you will be at the heart of enhancing the effectiveness of our Dean's Office operations. Your role will encompass managing complex projects that drive improvements in administrative processes and workflows. Working closely with the Chief of Staff and the Senior Assistant Dean for Strategy, Planning, and Finance, you will ensure that Dean's Office initiatives are executed seamlessly and effectively.

The successful candidate will be responsible for:

Project Management

• Oversee and coordinate a range of complex projects within Arts & Sciences business operations, ensuring timely and successful execution.
• Develop detailed project schedules, determine resource needs, and manage timelines, budgets, and milestones.
• Track project status, resolve issues, and ensure projects adhere to deadlines and budget constraints.
• Develop and refine systems for tracking, planning, and executing projects, ensuring optimal performance.
• Provide direction, assign duties, and manage project staff (both temporary and permanent) to deliver high-quality results.

Dean's Office Operations

• Assist Senior Leadership in the planning and execution of strategic initiatives, ensuring alignment with organizational goals.
• Analyze and optimize administrative processes to boost efficiency and effectiveness.
• Create and implement standard operating procedures (SOPs) for various administrative functions to ensure clarity and consistency.
• Map and document key processes, providing clear guidelines and maintaining operational consistency.
• Monitor project progress across the Dean's Office, providing regular updates on status, milestones, risks, and achievements.
• Utilize project management tools and software to maintain accurate records and documentation.

Qualifications:

• Eight years of relevant experience required, proven experience in project management with a strong ability to oversee complex initiatives and deliver results preferred.
• Education: High School Diploma required, Bachelor's Degree Preferred
• Exceptional attention to detail with a commitment to high standards of accuracy and quality.
• Excellent collaboration skills, with the ability to work effectively with diverse teams.
• Excellent interpersonal and communication skills, including strong presentation and meeting facilitation skills
• Proficiency in project management tools and Microsoft Suite
• Experience in process improvement and developing standard operating procedures.
• Ability to analyze and resolve issues that may impact project performance.

Why Join Us?

• Be a key player in enhancing the operational efficiency of a leading academic school.
• Collaborate with senior leadership and contribute to strategic initiatives that shape the future of the College and Graduate School of Arts & Sciences.
• Enjoy a supportive and dynamic work environment with opportunities for professional growth and development.

This is an exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This position Is located In Charlottesville, VA, and Is eligible for a hybrid work schedule dependent upon needs of the department and Incumbent's performance.

This position will remain open until filled. Review of applications begins August 16, 2024 . This position will not sponsor applications for work visas. The University will perform background checks on all new hires prior to employment.

Application Process:

Apply here . Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' for R0063800. Complete an application online with the following documents:

• CV

• Cover letter detailing your qualifications and experience

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at unw5dq@virginia.edu. For questions about the position, please contact Kerry Grannis at dbp3zz@virginia.edu.

Join us at the University of Virginia's College and Graduate School of Arts & Sciences and play a crucial role in shaping the success of our Dean's Office and the broader Arts & Sciences community. We look forward to your application!

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.