Overview:

We are looking for a teammate who is:

• A proactive, detailed, digital-first professional who enjoys learning and unafraid to try new things
• A creative problem-solver to achieve success and enjoys working with highly engaged co-workers focused on organizational outcomes
• An eager contributor who may benefit from workplace flexibility and thinks they should work wherever the work requires
• Values-driven and craving to be part of an organization working to improve the lives of alumni around the world
• A team player who values differences, is entrepreneurial/innovative and would enjoy working for a top ranked employer in Minnesota

Assistant Director of Board Relations and Executive Assistant, Office of the CEO, University of Minnesota Alumni Association

This position reports to the Sr. Director of Operations of the Alumni Association and leads the Board of Directors operations and the CEO's office. This is a pivotal communications and coordination role within the Alumni Association, providing the 28-member Board and the CEO with the information and tools needed to effectively lead the engagement of more than 500,000 alumni worldwide.

Plan and execute all operations for a 28-member governance board

Essential Functions:

• Plan, organize and execute all UMAA Board of Directors functions, including board and committee meetings to facilitate the board's governance of the UMAA
• Become a recognized source of knowledge and expertise in board governance best practices to ensure board compliance with the organization's bylaws, policies and fiduciary responsibilities
• Prepare board and committee meeting materials including board reports, powerpoint presentations, action item briefings, agendas and annotated agendas
• Communicate regularly with the board regarding UMAA and University news, progress towards goals, upcoming meetings and events, etc.
• Work closely with executive level volunteer officers to empower them to fulfill their duties, including managing UMAA commitments and travel for Board chair, ensuring they are prepared for meetings, speaking engagements and other events
• Cultivate strong working relationships with UMAA Board of Directors members, past chairs, and other key volunteers to serve as a trusted "go to" source for volunteer leaders' questions and needs
• Coordinate preparation for key stakeholder meetings with UMAA past chairs, Board of Regents leadership and others
• Provide staff leadership to the Nominating and Board Development Committee to support a successful board recruitment and election process that meets the board's needs
• Develop and manage the budgets and process expenses for the UMAA Board of Directors operations and CEO's office
• Write, distribute and archive the board meeting minutes, establishing the legal history of the organization

Support the CEO in leading the organization and fulfilling the strategic plan

Essential Functions:

• Provide professional and executive level support to the CEO, working closely with the CEO on strategic project planning and implementation
• Manage the CEO's calendar, scheduling internal and external meetings often with multiple attendees and other University senior leaders, and executive level volunteers.
• Provide background information for meetings as well as develop or coordinate any advance meeting materials
• Prepare correspondence and reports on behalf of the CEO
• Schedule travel arrangements which includes both domestic and international travel

Special Projects and Assignments

• Coordinate UMAA alumni volunteer representatives on University-wide committees
• Manage athletics tickets and table hosting for UMAA; work with CEO on invitation strategy, extend invitations and manage follow up communications and logistics
• Assist with office operations projects as needed
• Assist with major UMAA events as needed
• Other duties as assigned that support the success of the UMAA

Qualifications

The Most Successful Candidate will:

• Fully engage in his or her work and demand personal excellence in each project.
• Act as a problem-solver with others, bring a "can-do" attitude and be flexible when things change.
• Bring personal warmth and approachability to daily interactions with staff, board members and campus colleagues.
• Exercise discretion with sensitive information and maintain absolute confidentiality.
• Work independently; be results-driven and proactive to manage multiple projects simultaneously.

Required Qualifications:

• Bachelor's Degree plus at least 4 years of experience or a combination of related education and work experience equal to eight years; often the senior-most individual contributor in a department to whom other more junior employees go to for technical guidance.
• Previous administrative support experience working with board members, volunteers or executive-level leaders.
• Superb organizational skills, accuracy and attention to detail.
• Excellent oral, written and interpersonal communication skills. Ability to create letters, memos, spreadsheets, PowerPoints and other standard office documents using Microsoft and Google products.
• Experience and strong skills with calendaring for complex meetings involving groups of people.
• Experience dealing with senior leaders, colleagues, and the public in a professional, friendly manner while demonstrating the highest level of service and response.
• Strong writing skills for external audiences including executive communications to volunteers and other stakeholders

Preferred Qualifications

• Experience providing staff support to a Board of Directors in a governance setting.
• Knowledge of the University of Minnesota
• Experience preparing meeting minutes.

Salary Range: $65,000 - $78,000 Depending on Qualifications. The position is classified as Civil Service.

About the Department

About the Department:

The University of Minnesota Alumni Association (UMAA) fosters a lifelong spirit of belonging and pride by connecting alumni, students, and friends to the University of Minnesota and each other. The association is driven by its values - loyalty, integrity, diversity, innovation, and continuous improvement - to be a credible, independent advocate for alumni and their University.

Benefits

Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a required cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.