Assistant Director of Capital Accounting, (Ast Director, Capital Budget / Contract Ctrl), Office of Facilites Development (Central Office)

Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

SUMMARY OF DUTIES AND RESPONSIBILITIES:

General tasks and responsibilities will include:

• Support Senior Director and manage departmental tasks when he is away.
• Manage staff of three to register and commit city/other dollars.
• Review and Reconcile capital budgets, pre-encumbrances, encumbrances and expenditures.
• Troubleshoot PS financials errors and provide support on daily basis to OFD.
• Analyze data from queries and produce monthly reports from FMS and PeopleSoft.
• Perform reconciliations between FMS and PeopleSoft.
• Monitor and track encumbrance's registration with NYC Comptroller's office.
• Assist with preparation of final registration documentation and submission to NYC Comptroller's office
• Follow up with NYC Comptroller's and OMB on PO submissions
• Ensure POs registrations requests are logged into the system within a timely fashion.
• Assist the accounting department with the review of COVID related purchase orders, invoices and payroll certification.
• Work with Central office, Site Leaderships on financial reports and analyses.
• Assist with internal workflow review of registration packages, work orders and contracts approvals.
• Review contract change orders for budget sufficiency, and request release of budget contingency as needed.
• Assist Sr. Director with other assignments.

Minimum Qualifications

1. A Masters Degree in Business Administration, Science, Health Care Administration, Engineering or related program from an accredited college or university or a license as a Professional Engineer or registration as an Architect; and,
2. Six years managerial experience in Capital Program or budget work in the construction field, including two years experience in budget administration and management of health care facilities; or,
3. A satisfactory equivalent combination of education, training and experience.

Department Preferences

KNOWLEDGEABLE IN:
• NYC Capital Budget Process
• Pivot Tables
• Analyzing data
• Expert in Microsoft Excel and Access
• Working knowledge of payments, reimbursements, Accounts Payable, and General Ledger

PREFERRED SKILLS:
• Critical thinker
• Working knowledge of PeopleSoft, Financial Management System (FMS2, FMS3)
• Advanced Excel data management skills
• Writing and communication skills

YEARS OF EXPERIENCE:
• A bachelor degree in accounting, or a bachelor degree in Finance with an emphasis on accounting
• Expertise: PeopleSoft Project Costing, Commitment Control. 10+ Years
• Excellent Knowledge: PeopleSoft Supply Chain, Account Payables, and General Ledger. 5+ Years
• Basic Knowledge: PeopleSoft Asset Management, PeopleSoft Payroll. Additional Skills: PeopleSoft Customer Contracts, Billing and Account Receivables.
• A working knowledge of Financial Management System (FMS2, FMS3) is a plus.

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs