Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

The Assistant Director of Solicitations is a member of the Solicitations team within Supply Chain Services, which is responsible for the management and guidance of the solicitations processes for the entire system. This position partners with internal business owners and guides them through the Request for Proposal (RFP) process, ensuring compliance with internal policies and procedures, and assisting with the development and creation of RFPs, standardized forms, as well as presentation documents. The role interacts with the system's executive leadership and strong preparation, attention to detail, and the ability to effectively lead a meeting is required.

The individual in this position must:
• Perform duties that require creative, analytical, evaluative, interpretive, and critical thinking
• Exercise discretion and independent judgment
• Be able to appropriately escalate issues of significant impact in a timely manner
• Be self-motivated
• Have excellent time management and people skills
• Be strongly detail oriented
• Have excellent planning and problem-solving skills
• Have excellent communication skills and ability to communicate effectively with all levels of the organization
• Be able to simultaneously manage and prioritize multiple projects across the Health System

SUMMARY OF DUTIES AND RESPONSIBILITIES:
1. Leads projects, leads meetings, develops scopes of work, RFPs and other solicitation documents, meets with vendors, and prepares reports with key stakeholders which may include timelines, resource needs, and potential obstacles for each project. Utilizes standard project management tools and summary documents to track and communicate status of projects.
2. Analyzes business needs and ensures that functional and technical requirements are documented.
• Establish project goals and measurements of success
• Ensure each project deliverable has clear completion criteria and acceptance plan
• Prepares and communicates regular project status information to team members, including attending required meetings, sending reports, and following-up on action items
• Ensure adherence to protocols, procedures, and project plans
• Maintain all relevant documentation and communications as part of program library
3. Provides direction and support to the project team ensuring the team is informed of all project changes, decisions, etc. that may affect the success of the project.
4. Establishes and maintains collaborative relationships within the system in order to obtain information and content from colleagues to foster successful project completion.
5. Continually works to improve systems and practices to ensure best-in-class team work product.
6. Assists with procurement project document management and organization.
7. Serves as an operational resource for internal team members for expedited problem identification and resolution, provision of project-specific updates, and team interactions and deadlines.

Minimum Qualifications
1. A Baccalaureate Degree with a major in Accounting, Finance or Business Administration; and,
2. Three years of experience in accounting, finance or business administration, of which two years shall have been wholly within those areas normally related to a hospital, medical center or health care facility in a supervisory capacity, and two years of which must have been spent in a capacity related to the management of purchasing; or,
3. A satisfactory equivalent. The education cited above may be substituted for by experience on a year-for-year basis, except that there shall be a minimum education of graduation from a four-year senior high school or High School Equivalency Diploma.

Department Preferences

• Supply chain background
• High degree of proficiency in Microsoft Suite, Google Workspace required

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs