Assistant Principal Claim Auditor

The Claim Audits Section in the SCO's Operations Bureau performs audits of paper claims and vouchers against the State prior to payment from the State Treasury. Under general direction provided by the Principal Claim Auditor (PCA), the Assistant Principal Claim Auditor (APCA) is the lead staff person who assists in the planning, organizing, and directing the work of the Claim Audits Section and other work as required.

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

Audit-related Tasks

• Ensure payments are executed within the 15-day prompt payment act.

• Independently conduct audits of the most complex, sensitive claims against the State submitted by over 270 state agencies, boards, and commissions.

• Independently determine legality, accuracy, and payment authority of claims against the State Treasury.

• Determine that claims contain the proper appropriation, fund, function and program in respect to the claimant agency.

• Verify payments comply with the terms and conditions of contracts.

• Independently approve claims within dollar thresholds established by office policy without the need for further review.

• Review state contracts for appropriate authorizations and approvals.

Communication

• Conduct independent research of State laws, policies and procedures pertaining to the most complex claims for discussion with the PCA.

• Communicate with state agency personnel and other stakeholders via telephone, email, and fax to resolve claim issues or problems.

• Prepare complex research summaries to identify and support claim corrections or returns.

• Prepare correspondence including claim correction letters.

• Review claim correction letters prepared by Senior Claim Auditors and Claim Auditors for accuracy and support and provide feedback.

• Assist with program development, training and updating current staff on new laws, procedures, etc.

Audit Performance

• Review Senior Claim Auditor's and Claim Auditor's work product, within a unit, to determine that the quality and extent of audit work meets the SCO's expectations and audit objectives.

• Review the work of other audit units to determine consistency of audit effort within the Operations Bureau.

• Serve as back-up for other APCAs or PCAs during their absence.

Special Projects

• Perform complex program-related special projects.

• Monitor changes of the FI$Cal system and the impact to the voucher system.

You will find additional information about the job in the Duty Statement .

Working Conditions
Free Parking.

This position has telework options available.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSISTANT PRINCIPAL CLAIM AUDITOR

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-446297

Position #(s):
051-641-1761-XXX

Working Title:
Assistant Principal Claim Auditor

Classification:
ASSISTANT PRINCIPAL CLAIM AUDITOR $4,640.00 - $5,736.00

# of Positions:
2

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Facility:
Division of Audits

Department Information
Looking for a job that you can feel passionate about? Looking for work in an inviting work environment? If you are interested in working in a fast-paced environment surrounded by enthusiastic and self-motivated people, then look no further! The Office of the State Controller (SCO) is the destination Constitutional employer within the State of California. To learn more about the SCO, visit: https://www.sco.ca.gov/index.html

How did you hear about us? Take our survey here: https://www.surveymonkey.com/r/SCOJOBS

Special Requirements

A resume is required.

A Statement of Qualifications is required; please see 'Required Application Package Documents' for instructions.

Take the Assistant Principal Claim Auditor examination here:

https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2267

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/16/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Controller's Office
Attn: Human Resources Office, J.W.
300 Capitol Mall 3rd Floor, Ste 300

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Controller's Office
Attn: Human Resources Office, J.W.
300 Capitol Mall 3rd Floor, Ste 300

Sacramento , CA 95814
Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - In addition to the application and resume, please a statement of qualifications (SOQ) stating your education, training, experiences, and skills that best qualify you for this position. The statement should also convey what specifically motivated you to apply for this position. Responses should be no longer than one page, single-spaced, and in 12-point font.
  
  A notation or reference to other materials such as a resume or applications may not be considered and may not substitute for the SOQ. Applications received without the required documents may not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• In depth knowledge of FI$Cal.

• Team oriented with the ability to motivate and lead staff.

• Models exemplary organizational skills through positive responses to change.

• Ability to understand and relate to others while modeling personal credibility, ethics, and professional etiquette.

• Demonstrates positive attitude, spearheading challenges while inspiring and guiding others under pressure.

• Ensures information is clear, concise and timely communicated to the intended audience.

• Ability to be flexible in response to a changing workload, considers creative approaches and applies innovative solutions.

• Ability to adapt and collaborate, ensuring an inclusive workplace where values and diversity are embraced.

• Understands and uses appropriate technology tools to ensure duties are completed in compliance and to identify work process improvements.

• Provides exceptional customer service by resolving customer problems quickly and effectively, while continuing to improve business processes.

• Exceptional attendance and proven reliability.

• In depth knowledge of the State Administrative Manual, State Contracting Manual, and general audit standards.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Audits Recruitments
(916) 323-4551
audrecruitment@sco.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
SCO EEO Officer
(916) 324-2223

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.