Assistant University Registrar (Scheduling)

Classification Title:

AST University Registrar

Job Description:

The University of Florida is seeking an experienced and detail-oriented Assistant University Registrar to manage course and room scheduling processes. As a key part of the Division of Enrollment Management, this role focuses on supporting students, faculty, and staff by ensuring efficient scheduling operations, maintaining academic policies, and driving process improvements.

Key responsibilities include:

Course and Room Scheduling Administration

• Manage the university-wide course and room scheduling processes, ensuring the efficient allocation of centrally controlled classroom space.
• Coordinate changes to the student information system infrastructure related to scheduling.
• Ensure adherence to data integrity and quality standards in the scheduling processes.
• Administer course and event scheduling software, maintaining system configurations and databases.
• Collaborate with UFIT and vendors to troubleshoot issues, automate processes, and implement system enhancements.
• Provide technical support to faculty, staff, and functional users, ensuring efficient and accurate scheduling.

Leadership and supervision

• Lead and manage the course and room scheduling team, overseeing daily operations and ensuring the successful scheduling of 30,000+ sections and 200+ classrooms annually.
• Hire, train, and supervise scheduling staff, fostering a collaborative and productive team environment.
• Continuously review and enhance scheduling processes, identifying areas for improvement and implementing solutions.

Strategic Planning, Data Analysis, and Reporting

• Participate in office-wide strategic planning, goal setting, and resource allocation decisions.
• Assist with the coordination of major projects within the Office of the University Registrar, including development, training, and communication of changes to the university community.
• Conduct research and data analysis to support institutional reports and scheduling-related decision-making.
• Ensure data integrity and support quality assurance initiatives across scheduling processes.
• Provide insights and recommendations for system improvements based on data trends and analysis.

Other duties

• Represent the university at local, state, and national meetings, forums, and professional association functions.
• Other duties and special projects as assigned.

Expected Salary:

$65,000 annually

In addition, we offer the following exceptional benefits:

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit HR Benefits and Rewards (ufl.edu)

Minimum Requirements:

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.

Preferred Qualifications:

• Extensive analytical skills to resolve academic record concerns and complex problems
• Training expertise
• Excellent oral and written communication skills
• Ability to articulate and interpret information
• Ability to establish and maintain professional and effective working relations with others
• Strong organizational skills; ability to establish work priorities and coordinate the timely completion of work assignments
• Ability to work independently, exercise good judgment, and work with minimal supervision
• Microsoft Office Suite proficiency

Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:

1. Cover Letter
2. Resume
3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.

Health Assessment Required:
No

Advertised: 11 Sep 2024 Eastern Daylight Time
Applications close: 25 Sep 2024 Eastern Daylight Time