Associate Research Administrator - Hybrid Schedule
Chicago, Illinois
Employer: Northwestern University
Industry: MED-Basic Science Admin
Salary: $250000 per year
Job type: Full-Time
Department: MED-Basic Science Admin
Salary/Grade: EXS/6
Job Summary:
An Associate Research Administrator for the Basic Sciences Administration (BSA) provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation and/or submission of routine research proposals, grants and/or contracts according to standard practice and/or general instruction. May assist with and/or complete proposal submissions, prepare information used in grant budgets, process, and project financial transactions, and/or effort reporting activities. Constituency will be determined based upon candidate experience and unit needs and will support approximately 4 faculty of varying portfolio size and complexity.
BSA supports the Departments of Biochemistry and Molecular Biosciences, Cellular and Developmental Biology, Microbiology and Immunology, Pharmacology, and Physiology, as well as Center for Genetic Medicine, and the Simpson Querrey Institute for Epigenetics. The BSA Research Administration Team manages pre- and post-award administration including approvals of procurement and expense reports, proposal development, award setup and management, budget preparation, compliance, effort reporting, financial management, and financial reporting and projections.
Specific Responsibilities:
Complexity
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
#LI-MK1
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Salary/Grade: EXS/6
Job Summary:
An Associate Research Administrator for the Basic Sciences Administration (BSA) provides administrative assistance and routine problem solving in support of unit's research programs and mission. Assistance may include the preparation and/or submission of routine research proposals, grants and/or contracts according to standard practice and/or general instruction. May assist with and/or complete proposal submissions, prepare information used in grant budgets, process, and project financial transactions, and/or effort reporting activities. Constituency will be determined based upon candidate experience and unit needs and will support approximately 4 faculty of varying portfolio size and complexity.
BSA supports the Departments of Biochemistry and Molecular Biosciences, Cellular and Developmental Biology, Microbiology and Immunology, Pharmacology, and Physiology, as well as Center for Genetic Medicine, and the Simpson Querrey Institute for Epigenetics. The BSA Research Administration Team manages pre- and post-award administration including approvals of procurement and expense reports, proposal development, award setup and management, budget preparation, compliance, effort reporting, financial management, and financial reporting and projections.
Specific Responsibilities:
Complexity
- Typically administers multiple research projects such as:
- Single Principal Investigator (PI) basic proposals, grants and/or contracts
- May assist with components of multi-PI or multi-unit proposals, grants and/or contracts
- NIH R01-approximately $250K/yr. over 5 yrs.
- NIH R21-approximately $150K/yr. over 2 yrs.
- Foundation grants.
- NSF grants.
- Fellowships.
- Non-funded negotiations such as NDAs, user agreements.
- Completes pre-award administration of grant and/or contract activities.
- Reviews solicitation and determines necessary components.
- Organizes proposal, renewal, and resubmission applications.
- Completes NU SR forms.
- Completes entire application for smaller, less-complicated, simple, standard proposals.
- Completes post-award administration of research grants and/or contracts.
- Reviews account establishment.
- Reviews expenditures.
- Tracks formal re-budgeting.
- Provides data needed for the preparation of interim and final financial and technical progress reports.
- Participates in account close out activities.
- Monitors project under spending and overspending.
- Communicates with PI, other unit, and project personnel, SR, ASRSP and/or sponsor accordingly.
- Reviews and/or approves transactions.
- Reconciles standard budget and payroll information ensuring that appropriate sponsored accounts are charged.
- Prepares payroll journals to enter or correct funding of salary from sponsored projects.
- Prepares and coordinates signatures on 90-day letters required when transactions are not timely.
- Resolves standard and routine compliance problems and issues involving associated NU policies and practices; local, state, federal, agency and sponsor rules, regulations and requirements regarding grant and/or contract administration.
- Become familiar with regulations involving research safety, animal subjects and human subjects.
- Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects.
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 1 year financial or administrative support experience in a research environment or other relevant experience.
- Organization, time management, detail oriented
- Multi-tasking, communication
#LI-MK1
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Created: 2024-05-09
Reference: 50180
Country: United States
State: Illinois
City: Chicago
ZIP: 60018
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