ABOUT THIS POSITION

Over 48 million passengers traveled through Phoenix Sky Harbor International Airport in 2023, one of the busiest airports in the country in the nation's 5th largest city. Sky Harbor is the largest of three airports in the Phoenix Airport System (Phoenix Sky Harbor, Deer Valley, and Goodyear airports) which is operated by the City of Phoenix Aviation Department and has an economic impact of $43 billion annually.

The Aviation Department is seeking a Business Diversity and Accessibility Assistant (Administrative Assistant II) with a broad range of administrative duties in support of the Small Business Engagement (SBE) and ADA/Title VI Programs. Currently, a vacancy exists in the Aviation Department's Contracts and Services Section. The Administrative Assistant II will provide professional-level administrative, operational and policy support to the Small Business Engagement Manager (SBEM) and ADA/Title VI Program Manager and may also have duties assigned that are in response to requirements from the City's Equal Opportunity Department, Federal Aviation Administration (FAA), and other regulatory agencies. All duties are completed under the direction and guidance of the SBEM.

Job Duties:

• Provide high level administrative and event planning support for all small business outreach events. An example of duties includes working with vendors, managing event budget, creating and maintaining planning timelines, scheduling planning meetings and agendas, creating marketing materials, coordinating staff support, coordinating internal training sessions, and more.
• Perform community outreach alongside the SBEM to small and local businesses for contracting opportunities at Phoenix Sky Harbor International Airport (PHX) in both construction and professional services.
• Conduct initial screening of potential ADA, Title VI, and other discrimination complaints and inquiries.
• Assist the SBEM with the coordination of the Airport Concessions Disadvantage Business Enterprise (ACDBE) and Disadvantage Business Enterprise programs (DBE) for PHX, in collaboration with the Equal Opportunity Department.
• Coordinate and monitor the annual Equal Opportunity Plan Small Business Investment and ADA Accessibility portions under the direction of the SBEM and ADA/Title VI Program Manager.
• Identify and demonstrate a continuous effort to improve division and administrative operations to increase efficiency, decrease turnaround times, streamline work processes, while working cooperatively and jointly with other sections, divisions, and departments to provide quality seamless customer service.
• Build and sustain collaborative relationships with internal and external stakeholders including small businesses, community partners, federal agencies, internal and external City staff, disability advocacy groups, contractors/vendors, and executive level staff.
• Assist with updating the department's progress with the ADA Transition Plan, Title VI Plan, Community Participation Plan, and any other on-going reporting to regulatory agencies.
• Attend and participate in meetings and events as required.
• Other duties as directed.

IDEAL CANDIDATE

• Professional diplomacy and the ability to interact with diverse people and groups are a must.
• Ability to assist the ADA/Title VI Program Manager and/or other workgroups to conduct on-site inspections to determine facility accessibility and barrier removals.
• Ability to obtain and maintain a SIDA (Security Identification Display Area) badge with escort clearance.
• Ability to multi-task.
• Ability to work collaboratively within a team or independently with minimal supervision.
• Strong business written and oral communication skills.
• Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).

SALARY

Pay Range: $63,044.80 to $107,806.40 annually.

Hiring Range: $63,044.80 to $97,780.80 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Bachelor's degree in public or business administration or a related field.
• Three years of professional experience in public administration or governmental research or finance.
• Other combinations of education and experience that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• The following list is not all inclusive but are TSA general factors for disqualification of employment for working at Phoenix Sky Harbor International Airport. Other factors will be assessed that may also lead to disqualification. Qualified candidates should consider these factors when applying. Aviation Employment Disqualifiers .
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience with event planning.
• Experience conducting public outreach.
• Experience with civil rights and ADA Title II compliance.
• Experience reviewing regulatory guidance and/or contract language.
• Experience in developing presentations and/or presenting to diverse audiences.
• Exceptional with writing advanced level memos, reports, and/or recommendations.
• Experience in Diversity, Equity, and Inclusion (DEI) programs, civil rights compliance, and/or public service.

RECRUITMENT DATES

Recruitment closes July 9, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Admin Asst II, JC:06040, ID# 54758, 07/02/2024, USM, GO, Benefits: 007

Building the Phoenix of tomorrow.

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.