Business Operations Assistant- Poultry Science

Posting Details

Posting Details

Posting Number S12637P

Working Title Business Operations Assistant- Poultry Science

Department CAES-Poultry Science

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website https://poultry.caes.uga.edu/

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday - Friday 8 am to 5 pm

Advertised Salary Commensurate with Experience

Posting Date 09/09/2024

Open until filled Yes

Closing Date

Proposed Starting Date 10/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Business Operations Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position performs a wide variety of fiscal and clerical duties for the Department of Poultry Science. Financial duties consist of departmental purchasing, payment requests, reconciling purchase orders, expense requests, and payment requests, and preparing journal entries and budget journals. HR/payroll duties include time and absence approver for the department and ensuring payroll is submitted and approved by the appointed deadlines. The employee serves as backup for building security/access.

Knowledge, Skills, Abilities and/or Competencies

• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels; exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Act independently and exercise sound judgment with sensitivity to identify matters that necessitate higher-level management consultation.
• Proficient in Microsoft Office, particularly Excel
• Strong problem-solving skills.
• Solid knowledge of processes, protocols, and procedures with a focus on travel and procurement rules and regulations.

Physical Demands

• Normal indoor office demands.
• Driving as needed to perform job duties.
• P-Card Usage

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Financial:

• Financial system duties including payment requests, AP journal vouchers, budget journals, budget transfers, GL journals and processing of grant sub award payment requests and farm invoices.
• Prepare and submit deposits for UGA, UGA Foundation and UGA Marketplace.
• Oversee faculty and staff purchasing within UGAmart and perform periodic cleanup of outstanding POs.
• Troubleshoot purchasing issues for faculty and staff and communicate with various vendors regarding orders in progress.
• Submit invoices through UGAmart for payment in a timely fashion.
• Use purchasing card (P-Card) for departmental/lab purchases.
• Serve in the Approver 2 position for P-Card users in the labs and ensure receipts are obtained and loaded into WORKS with correct speed-type/account code and business purpose.
• Ensure statements are reconciled on a monthly basis.
• Process necessary General Ledger journals for transactions that lock with incorrect speed-type or account code.

Percentage of time 60 Duties/Responsibilities

Human Resources/Payroll:

• Serve as time and absence approver for bi-weekly and monthly employees.
• Ensure payrolls and absence requests meet HR/Payroll deadlines.
• Assist faculty with payroll funding transactions for students and staff.
• Process EDRs when needed at the direction of the Business Manager.
• Prepare and process all HR hiring/termination paperwork, position management, and other payroll-related financial transactions within OneUSG Connect and UGAJobs.
• Monitor unit's compliance with regular trainings for employees.

Percentage of time 25 Duties/Responsibilities

Administrative:

• Schedule travel arrangements for faculty upon request, initiate travel authorities, and expense statements.
• Provide administrative and financial oversight of departmental conferences as needed.
• Request account set up for vehicle rental through FMD Automotive Center and approve vehicle rental requests submitted
• Sign for and distribute all Central Receiving and CRS packages daily.
• Backup for Administrative Specialist with job postings and hiring proposals for student and temporary workers in UGAJobs and assist new student and temporary workers with onboarding as needed.
• Backup for building security/access system as needed.
• Other duties as assigned.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kim Kotkiewicz

Recruitment Contact Email kimk@uga.edu

Recruitment Contact Phone 706-542-1351

Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents