Posting Details

Posting Details

Posting Number S12186P

Working Title Business Operations Specialist

Department CED-Business Office

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

M-F 8-5

Advertised Salary 49,000

Posting Date 06/04/2024

Open until filled Yes

Closing Date

Proposed Starting Date 08/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Business Operations Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position serves as the Accountant for all grants, Study Away programs, and Student Activity Fees in the College. This employee supports faculty members in their grants and study away accounting and budgeting needs to ensure the accounts are accurately managed. In addition, this position also functions as the backup for the fiscal operations in the College Business Office.

Knowledge, Skills, Abilities and/or Competencies

• Excellent working knowledge of UGA Systems (Grants Portal, UGA Financials, OneUSG Connect, UGAMart, and other financial reporting tools).
• Ability to multi-task.
• Attention to detail.
• Strong organizational and time management skills.
• Ability to perform with high levels of autonomy.
• Ability to work efficiently and productively under very limited supervision.
• Excellent communication skills.
• Knowledge of UGA policies and procedures.
• Knowledge of accounting and budgetary principles and practices.
• Ability to exercise discretion and maintain confidential administrative and fiscal records.
• Ability to demonstrate a high level of customer service attitude to serve a clientele of faculty, staff, and external entities by developing and maintaining effective working relationships.
• Ability to review, audit, and compile financial reports.

Physical Demands

• Sitting at computer or desk for extended periods of time.
• Work is performed in a general office environment.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Financial Management of All Contracts/Grants, Study Away, Student Activity Fees:

• Serve as key grant liaison for the College of Environment + Design.
• Process all grants/actions in the Sponsored Programs portal.
• Process and review financial transactions to include but not limited to journals, payroll transactions, payment requests, direct retros, position funding, travel expenses and UGA Mart.
• Serve as the Student Activity Fee liaison (including but not limited to communicating with student groups, faculty, and financial management of SAF accounts).

Percentage of time 60 Duties/Responsibilities

General Administrative Support:

• Assist faculty and staff related to the status of specific contracts/grants, and study away program interpretation of UGA and/or CED Policies and Procedures, etc.
• Prepare data reports, as requested by the Administrative Financial Director or Business Manager
• Participate in departmental and College meetings and professional development training.
• Other related duties, as needed, to assist in effectively managing the business office.

Percentage of time 30 Duties/Responsibilities

• Other related duties, as needed, to assist in effectively managing the business office.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Vickie Poole

Recruitment Contact Email vpoole@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents