Campus Secretary/ElementaryJOB STATUS: OPEN POSTING DATE: 04/29/2024 CLOSING DATE: 05/10/2024 04:00 PM POSTING NUMBER: 045684 LOCATION: San Jacinto Elementary - 115 POSITION TITLE: Campus Secretary/Elementary
JOB DESCRIPTION:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
DUTIES and RESPONSIBILITIES:

1. Prepare correspondence, forms, reports, manuals, and presentations for the principal and other staff members.


2. Compile, maintain, and file all reports, records, and other documents as required.


3. Update handbooks, policy manuals, and other documents as assigned.


4. Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.


5. Maintain a daily teacher attendance log and records for substitute teachers.


6. Maintain school calendar of events.


7. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.


8. Prepare and make cash deposits for activity accounts(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).


9. Order and maintain inventory of office supplies and program equipment.


10. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.


11. Maintain a schedule of appointments and make travel arrangements for appropriate staff.


12. Make meeting arrangements for campus activities including preparing materials, scheduling and setting up facilities, and arranging equipment.


13. Receive, sort, and distribute mail and other documents to staff.


14. Assist students, teachers, and parents as needed.


15. Maintain confidentiality of information.


16. Regular attendance.


17. Other duties as assigned.

EXPERIENCE:

• One to three years secretarial experience

QUALIFICATIONS:
Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient skills in keyboarding, data entry, word processing, and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases and word processing documents
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills
• Basic math skills

CONTACT INFORMATION:
Mental Demands/ Physical Demands/Environmental Factors:Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hours; occasional districtwide travelMental Demands: Work with frequent interruptions; maintain emotional control under stress
APPLY TO:
To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Principals have requested no telephone calls, please.
GROUP / GRADE: PK-4 SALARY:
Pay Grade AS-5 - Minimum hourly rate - $18.00
DAYS: 202 START DATE: 2024-2025 School Year