Career Services Specialist (Student Mentors, Events, and Admin)

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title
Career Services Specialist (Student Mentors, Events, and Admin)

Requisition Number
S01887P

Position Category
Staff

Campus Location
Weber State University - Ogden, UT

Hours per week
40

Months per year
12

Alternate work schedule

Pay Grade
N25

Salary

FLSA
Non-Exempt

Job Summary/Basic Function

WSU Career Services is looking for a positive, team-oriented individual with strong interpersonal and project management skills to:

Coordinate special events for the office which may include planning, scheduling, logistics, online registration, food, staff coverage, customer service, outcomes evaluation, etc.

Work closely with our mentor program under the direction of the program director - this includes coordinating mentor coverage and customer service, serving on multiple hiring committees and helping make student hiring decisions, managing the day-to-day activities of the front office, assisting with regular trainings and meetings, meeting one-on-one with students to teach resume/interviewing and take professional headshots as needed, and working with the program director to establish a strong and collaborative mentor team.

Manage financial and administrative operations for the office under the guidance of the Director (budget, reconciliations, purchases, audits, time/attendance, etc.).

Assist department leadership with administrative duties including overseeing staff recognitions, coordinating the annual planning retreat, and help facilitate office trainings/activities.

Chair or participate in committees within Career Services or the University as requested.

Collect, organize, process, and submit Career Services data around events, classes, appointments, and Handshake logins for university NOW Data records.

Learn and understand Wildcat Handshake software by using it often and attending Handshake facilitated training to provide Handshake assistance to staff members and faculty with their accounts, and assist in employer questions as needed. Also oversee employer collections within Handshake with the help of Career Services staff and student employees.

Other responsibilities and projects as assigned.

Required Qualifications

Required:

• Associate degree (or two years of full-time college/university coursework from an accredited institution).
• Two years related full-time experience OR equivalent combination of education and experience.
• Strong technical and computer skills including Mac OS or Windows OS and MS Word/Excel (or similar).

Preferred Qualifications

KEY QUALIFICATIONS: Demonstrated history of exceptional accomplishments, including the ability to successfully manage complex projects and/or events with minimal supervision and meet deadlines. Seeking applicants with the following abilities/qualities: Strong interpersonal and customer service skills.; positive, upbeat personality and solution-focused work style; solid verbal and written communication skills; organized, reliable and detail oriented; collaborative and able to work effectively with people who's views and perspectives may differ from their own.

PREFERRED QUALIFICATIONS: Excellent academic history (GPA >3.0 is strongly preferred - greater preference for GPA 3.5 or higher), experience with one or more relevant WSU computer systems (WSU Handshake, PawPlace, TAS, Electronic Finance Feed, etc.); prior experience working in a Career Services office.

A successful candidate will be willing to

Background Check?
Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date
10/07/2024

Review Date
10/17/2024

Job Close Date

Open Until Filled
Yes

Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, transcripts, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin October 17, 2024. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/23887

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position
Ascending or descending ladders, stairs, scaffolding, ramps, poles etc., using feet and legs and/or hands and arms. Agility is emphasized. Important if the amount and kind of climbing required exceeds that required for ordinary locomotion., Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position
Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.
The worker is subject to outside environmental changes. No effective protection from the weather.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?

• jobs.weber.edu
• KSL
• Chronicle of Higher Education
• Higher Ed Jobs
• Agency Referral
• Personal Referral
• Internal Job Posting
• Advertisement/Publication
• Other web advertisement
• Other

* Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).
(Open Ended Question)

Documents Needed to Apply
Required Documents

Resume

Cover Letter

Transcripts

List of References with Contact Info

Optional Documents