Summary

This position is located in the Clerk's Office, reporting directly to a Case Management Supervisor. The employee performs general and specialized case management functions. The duties involve managing the judge's caseload, attending and logging court proceedings, drafting orders, processing orders, and recording proceedings. This job entails a high level of knowledge and complexity regarding court or courtroom operations.

This job is open to

• The public
  
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

In addition, the employee functions at the fully proficient level of courtroom work, including complete calendar responsibilities. Work is performed in an office setting or a courtroom. Some lifting may be required to handle and set up equipment in the courtroom. Occasional travel inside and outside of the district is required. Occasional work during non-business work hours may be required.

Duties include, but are not limited to the following:

• Manage the judge's cases by calendaring, including distributing and monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders. Calendar and regulate case movement. Review cases or reports for necessary actions.
• Serve as primary source of information on scheduling conferences, hearings, trials, and other case processes.
• Record court proceedings. Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices and prepare minute entries electronically.
• Keep the judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as liaison between the clerk's office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations.
• Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to probation office as appropriate.
• Inform Jury Administrator of upcoming trials, needs for jurors, etc. Draft orders and judgments for the judge's approval including judgment commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems.
• Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Take notes of proceedings, rulings, notices and prepare minute entries electronically.
• Perform case administration duties and/or provide training or assistance to employees performing case administration duties, and administrative tasks such as financial transactions.
• May operate high tech equipment.
• Perform other duties as assigned within the scope of the position.

Requirements

Conditions of Employment

• All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) seeking U.S. citizenship, or must complete an affidavit indicating their intent to apply for citizenship when they become eligible to do so.
• Completion of FBI Fingerprint Background Check with periodic reinvestigation, if applicable.
• Employment will be provisional and contingent upon the satisfactory completion of the required background investigation. Retention depends upon a favorable suitability determination.
• Employees are subject to mandatory electronic funds transfer.
• Except for Probation Officers, employees are considered "At-Will".
• Employees are required to adhere to the Code of Conduct for Judicial Employees.

Qualifications

Qualifications must be met at the time of the application. The successful candidate must possess the following:

• Consistent, high quality past job experience/performance.
• An attendance record that indicates reliability/commitment.
• Excellent verbal and written communication skills.
• Ability to organize, plan, solve problems and work independently.
• Ability to work under pressure; administer diverse procedures and appropriately apply the civil and criminal rules.
• Ability to work cooperatively with others, including judicial officers, the public and colleagues.

Required:

• For appointment at CL-26: One year of specialized experience as defined below.
• For appointment at CL-27: Two years of specialized experience as defined below.

Specialized experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

Preferred experience: Experience providing case management support in a Case Manager or similar position to a judicial officer in a State or Federal Court.

Education

High school graduation or equivalent.

Additional information

Benefits

• Local (when/where available): Federal Court employees receive local benefits outlined here.
• National: Federal Court employees receive national benefits outlined here.

MIED MISSION

The mission of the Clerk's Office of the United States District Court for the Eastern District of Michigan is to assist the Court in the timely disposition of all case matters by providing support services: to schedule cases before the Court, to maintain the official record of the Court, to maintain all monetary transactions and financial records of the Court and to maintain all jury related operations of the Court in a manner that renders efficient, effective and courteous service to the general public, jurors, judicial officers, judicial staff members, the Federal Bar, other federal and state courts, litigants and other governmental agencies.

The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice.

The U.S. District Court for the Eastern District of Michigan is an Equal Opportunity Employer.

• Benefits
  
  Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Application materials that do not adhere to this procedure may not be considered. Applicant materials submitted in addition to the required documents will not be considered or retained. Separate applications must be made to individual vacancy announcements. Only candidates selected for interview will be contacted. Travel reimbursement in connection with the selection process and/or relocation is not authorized.

• Benefits
  
  Review our benefits
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  Please read the "How to Apply" section.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Applicants must submit a single PDF document to apply@MIED.uscourts.gov with:
  
  • Cover letter (include vacancy number);
  • Resume; and
  • Completed application Form AO-78.
  
  
  Agency contact information
  
  Human Resources
  
  Email
  
  apply@mied.uscourts.gov
  
  Address
  
  US District Court, Eastern District of Michigan
  
  231 W. Lafayette Blvd.
  
  Room 890
  
  Detroit, MI 48226
  
  US
  
  Next steps
  
  Only candidates selected for interview will be contacted.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

Please read the "How to Apply" section.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Applicants must submit a single PDF document to apply@MIED.uscourts.gov with:

• Cover letter (include vacancy number);
• Resume; and
• Completed application Form AO-78.

Agency contact information

Human Resources

Email

apply@mied.uscourts.gov

Address

US District Court, Eastern District of Michigan

231 W. Lafayette Blvd.

Room 890

Detroit, MI 48226

US

Next steps

Only candidates selected for interview will be contacted.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request