Center for Accelerated Mass Spectrometry (CAMS) Program Administrator, AEED Division

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.

Pay

$76,080 - $94,440 annually

Job Description

Wehave an opening for a Center for Accelerated Mass Spectrometry Program Administrator to work in a dynamic and fast-paced environment. You will work independently following established procedures to assess business, operational and organizational requirements, and deliverables. By applying general knowledge of policies, procedures, and practices, you will develop, approve, and implement administrative and operational activities.This position is in the CAMSProgram of the Atmospheric, Earth, & Energy Division in the Physical and Life Science Directorate.

You will

• Represent management and serve as a resource in daily routine matters; serve as a resource on organizational policies and procedures. Independently answer inquiries, make appropriate referrals, follow through on requests and interpret institutional and organizational policies and procedures.
• Manage complex calendars; independently determine scheduling priorities, committing, and managing time, and coordinating and scheduling of meetings/reviews with multiple attendees.
• Participates in planning, decision-making, development, and implementation of administrative and operational processes.
• Coordinates internal visits, arrange foreign and domestic travel to include complex itineraries.
• Independently compose administrative material and/or correspondence of a sensitive nature for signature.
• Research, analyze, establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
• Establish and maintain databases, spreadsheets and tracking/filing systems.
• Gather information from various sources, compile data and prepare complex reports and presentations with short turnaround.
• Provide training and mentoring to others as need.
• Perform other duties as assigned.

Qualifications

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
• Experienceleading administrative projects effectively and ability to understand, interpret, and apply operational related policies and procedures; advanced organizational skills, attention to detail, accuracy, and follow through.
• Strong administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
• Effective organizational skills, attention to detail, accuracy and follow through in business, operation and organizational activities.
• Experience working independently, in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
• Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion.
• Effective analytical, problem solving and decision-making skills necessary to independently advise, resolve, recommend and approve appropriate actions to implement administrative solutions.
• Experience arranging domestic and/or foreign travel and the travel approval process.
• Advanced experience compiling, tracking, monitoring, resolving, and reporting data and results with advanced organizational and multi-tasking skills.
• Advanced customer service skills and advanced written and verbal communication skills to interact effectively with all levels of personnel in a scientific environment.
• Understanding of basic principles of personnel administration, policies and procedures. Understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.)

Qualifications We Desire

• Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
• Knowledge of the Physical and Life Sciences Directorate.
• Familiarity with foreign national policies and procedures.
• Experience with internal programs, such as Microsoft Suite, LEAP, LAPIS, TIME, VTS, FTS and Smart Recruiters.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision .

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here .