Central Services Clerk - Central Services Administrative Specialist Senior

Job Details

Working Title: Central Services Clerk
Job Class: Central Services Administrative Specialist, Senior
Agency: Minnesota Department of Agriculture

• Job ID: 80000
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open to bidders and to all qualified job seekers. Bidders will be considered through 09/16/2024.
• Date Posted: 09/09/2024
• Closing Date: 09/23/2024
• Hiring Agency/Seniority Unit: Minnesota Department of Agriculture
• Division/Unit: Finance & Budget Division / Central Services Accounting Staff
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes - Up to 25% of the time
• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - AFSCME Clerical
• Work Area: Central Services Accounting Staff
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position provides accounting and central services work for the Minnesota Department of Agriculture's (MDA) Finance & Budget Division through the application of independent decision making and professional judgment in all assigned areas. The position is responsible for coordinating of mini-pool usage, processing and reconciling incoming checks, reconciling and recharging monthly mailroom invoices, sorting and delivering mail, packages and supplies daily, processing outgoing mail and packages, and creating agency purchase orders.

Qualifications

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Knowledge of basic accounting sufficient to reconcile differences between invoices, receipts, and purchase orders, and to compile and process records.

Communication and customer service skills sufficient to write, read, and speak effectively with suppliers, internal customers, co-workers, and supervisors including ability to explain policies and procedures to others in a clear and positive manner.

Data entry sufficient to enter text and numbers into spreadsheets, databases, computer systems and applications to maintain accurate, up-to-date account information.

Math skills sufficient to compute totals, averages and percentages of numerical data to check or reconcile data.

Must have a valid driver's license and an acceptable motor vehicle record subject to review.

The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment.

Preferred Qualifications

Previous experience working in a mailroom.

Typing skills of net 45 wpm or better and ten key speed above 8,000 KPH (Keystrokes per Hour) with at least 98% accuracy (measured on a 3 or more-minute typing test).

Office equipment experience, specifically using a laminator, folding machine and paper cutter. Microsoft Outlook experience.

Ability to review, analyze, and provide solutions to accounting problems.

Organizational skills sufficient to prioritize workload, work independently, and meet statutory and Legislative Audit requirements related to the position.

Experience with writing procedures and reference guides.

Physical Requirements

Standing and walking at a fast pace for long periods of time.

Ability to lift and carry up to 45 pounds.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. It is the policy of the Minnesota Department of Agriculture, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:

• SEMA4 Records Check (applies to current and former state employees only)
• Employment Reference Check
• Driver's License Check
• Conflict of Interest Review

The Minnesota Department of Agriculture will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Jeffrey Fischer at Jeffrey.Fischer@state.mn.us .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Becky Hierlinger at becky.hierlinger@state.mn.us .

About Minnesota Department of Agriculture

The Minnesota Department of Agriculture (MDA) has served our state for more than 125 years. The work we do touches every Minnesota citizen every day.

Our mission is to enhance all Minnesotans' quality of life by equitably ensuring the integrity of our food supply, the health of our environment, and the strength and resilience of our agricultural economy.

Our three general areas of responsibility include:

• Protecting our food supply;
• Protecting our natural resources; and,
• Cultivating our agricultural economy.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.