Circus & Archives Department Assistant (Program Associate)

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University . Learn more about The Ringling at https://www.ringling.org/about-ringling/careers/ .

Responsibilities

Typical responsibilities:

• Provides administrative support, maintains budgetary and financial information for the Circus & Archives department.
• Monitors all budgets and reconciles expenses including expenditures and invoicing.
• Directs new vendors in how to be established in payment systems, submits contracts, makes purchases, and prepares associated documentation.
• Arranges guest and staff travel, accommodations, payment, per diem, and assists with artist services and tasks related to fulfillment of contractual obligations.
• Serves as point of contact for Circus & Archives in the preparation and distribution of interdepartmental communications.

As Needed:

• Supports administrative and operational needs of the Circus & Archives department.
• Creates workorders and responds to or directs external inquires related to exhibitions and collections.
• Supports Archives staff in facilitating and monitoring onsite visits from researchers and donors.
• Assists the with VISA processing and required procedures for appropriate payment of foreign performers/artists.
• Performs other duties and projects as assigned, including performing administrative duties for other departments at the museum.

Skills important to this role include:

• Knowledge of Microsoft Office Suite to include Excel and Outlook
• Ability to maintain a budget
• Effective communication skills including verbal and written
• Ability to problem solve

Qualifications

• High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years.
  • Note: Higher education can substitute for experience at the equivalent rate.

Preferred Qualifications

• Previous experience working in the arts and interpreting federal immigration/VISA regulations

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Your application is not complete until you have uploaded:

• A position-relevant resume that includes relevant experience, course work, and skills
• A cover letter that details your interest in The Ringling and why you feel you are good fit for the role.
• Contact information (phone and/or email) for at least 3 professional references

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .

Considerations

Rate of Pay: $36,250 - $40,000 + based on the education, skills, and experience of the selected candidate. Find out more about our comprehensive benefits and leave package under the "FSU Total Rewards" section.

Working Hours: Monday - Friday from 8:00 AM to 5:00 PM with one hour for lunch. This role may be required to work evenings, weekends, and holidays based on the needs of The Ringling.

• A work sample will be administered if selected for interview.
• This position is based in Sarasota, FL and is eligible for a hybrid work schedule .
• This is a USPS (University Support Personnel System) position.
• This position requires successful completion of a criminal history background check to include fingerprinting .

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or employment@ringling.org.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .