Clinical Admin Office Spec III - Cardiology

Position Description:
Schedule: Monday-Friday 8a-5p

Location: Faculty Office Tower

Under general supervision and with some discretion on prioritizing work and according to established
policies and procedures, to provide administrative support to the department physicians, as well as,
general operational support to their assigned clinic/department. To coordinate meetings as requested and
make travel arrangements. To serve as liaison to other departments.

1. Prepares correspondence to be distributed. Composes, types, edits and distributes
correspondence, memos, reports and similar documents according to general instructions.
Transcribes dictation accurately. Prepares manuscripts, grants and protocols for final submission.
Makes copies and distributes documents as instructed. Coordinates help from outside sources for
grant submission.
2. Manages supervisor's schedule. Arranges meetings and conferences as needed. Notifies attendees
of any changes. Arranges for refreshments and/or special equipment as needed. Serves as a
liaison between clinic scheduling and the physician.
3. Handles scheduling, ordering and setting up for grand rounds and other conferences where the
physician is to speak.
4. Formats journal articles to comply with practicing standards. Oversees department records, filing
systems and libraries. Inventories, orders, stocks and distributes supplies.
5. Performs other duties as assigned.

Position Requirements:
Required: High school diploma or equivalent and 4 years clerical experience. Must be: (1) able to type 40 words per minute; (2) file; (3) copy documents; (4) maintain copier, printer, and other equipment; (5) open and sort mail; (6) type correspondence as needed; (7) greet visitors and staff; (8) answer telephone and take messages; (8) monitor and stock supplies. or patients with other departments/ physicians.

Preferred: Strong background in Customer Service and handling large workload.

TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.

UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.