Posting Details

Posting Details

Posting Number S12201P

Working Title Collections Accounting Specialist II

Department Libraries-Acquisitions Serials

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Libraries advance the University of Georgia's mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University's strategic priority to serve the people of Georgia and beyond, and upholding the University's commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia's history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia's statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit libs.uga.edu for more information.

College/Unit/Department website libs.uga.edu

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

M-F; 8 hrs/day

Advertised Salary Minimum $37,000

Posting Date 06/05/2024

Open until filled Yes

Closing Date

Proposed Starting Date 07/08/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Library Technical Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The Collections Accounting Specialist II is responsible to the Assistant Head of Collections for processing invoices, maintaining statistics, reconciling accounts, and working across a variety of platforms to generate and maintain financial data that informs collection management decisions. This position assists with oversight of the University Libraries materials budget by maintaining highly organized and detailed records to ensure accuracy, timely payment, and compliance with a variety of UGA policies and vendor agreements.

This position involves use of a P-Card.

Knowledge, Skills, Abilities and/or Competencies

• General knowledge of accounting practices, receiving invoices, and processing payment information.
• Advanced organization skills.
• Ability to perform clerical tasks accurately with close attention to detail. Ability to establish and maintain effective working relationships.
• Effective oral and written communication skills.
• Ability to organize and prioritize activities.
• Ability to effectively troubleshoot clerical problems.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of word processing and web publishing software (i.e., Microsoft Word and Adobe Acrobat, etc.).

Physical Demands

Typical for office environment

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Inputs accounts payable and deposit accounts payable transactions into the Integrated Library System (Currently Alma Ex-Libris) for both encumbered and unencumbered payments, ensuring that details of transactions are correct and accurately reflected across systems.

Percentage of time 30 Duties/Responsibilities

Ensures timely action and appropriate tracking of various payment processes by keeping detailed and organized records, using spreadsheets, and documenting workflows.

Percentage of time 20 Duties/Responsibilities

Serves as P-Card reconciler by ensuring all receipts and preapproval forms are correctly uploaded to BOA Works in a timely manner.

Percentage of time 15 Duties/Responsibilities

Assists with the training and coordination of staff and student assistants in maintaining Acquisitions paid invoice files and approving daily invoice batches in Alma for payment.

Percentage of time 15 Duties/Responsibilities

Liaises with unit heads, Libraries finance team, and UGA Finance and Administration to manage financial record keeping, assisting with the resolution of payment processing problems.

Percentage of time 10 Duties/Responsibilities

Carries out archiving and record-destruction procedures in conformity with library and university record retention rules, policies and procedures.

Percentage of time 5 Duties/Responsibilities

Contributes to the effective and on-going functioning of the UGA Libraries by pursuing training and development opportunities to maintain relevancy and expertise, utilizing effective communication strategies, and by actively engaging with the department and larger library community.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sara Rountree

Recruitment Contact Email srw00262@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you find out about this position at the UGA Libraries? (Open Ended Question)

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents