Construction Coordinator - Facilities and Construction

Job Description

POSITION SUMMARY:

The Construction Coordinator is responsible for leading the planning, design, management and contracting of all assigned construction and construction-related projects. Demonstrates organizational impact by coordinating and executing all opportunities for contracting of new and existing equipment, products, supplies and services for clinical and non-clinical projects that impact facilities across the Interdisciplinary Delivery Network (IDN), and strategically, operationally, and financially supporting department goals, objectives and performance. Interacts with vendors, construction project managers, facility technicians, general contractors, real estate brokers, attorneys, finance personnel and various levels of Health First leadership concerning purchasing issues, scope of work, general contract conditions, key performance indicators and project payment models. Coordinates design schedules, develops bid packages and secures bids from General Contractors and other service providers, including the installation of furniture, signage and other equipment related to construction projects.

PRIMARY ACCOUNTABILITIES

1. Develops project schedules and timelines, tracks project during all phases, and completes projects on budget and on schedule. Conducts site tours and walkthroughs as necessary.
2. Schedules and coordinates the required interface between architects, engineers, general contractors and various other consultants. Provides comprehensive communication to IDN stakeholders during project planning, design, and construction stages.
3. Reviews and administers contracts/agreements, change orders, amendments, and additional services.
4. Works with Facilities to secure facility-related shutdowns to critical infrastructure. May be required to work overtime to support facility projects and/or emergencies.
5. Oversees and coordinates post-construction closeout, turnover, and monitoring during warranty period.
6. Leads in the preparation and timely delivery of accurate and complete reports by collecting, analyzing, and summarizing data and trends based on project cost information and schedule.
7. Accomplishes financial objectives by assisting with collecting rents; paying bills; forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective action for contracted services.
8. Demonstrate active engagement with leadership on both cost savings initiatives and service/product conversions. Utilize benchmark data and other industry trends to identify direct or indirect financial impact, such as cost savings opportunities and/or long- term user satisfaction.
9. Negotiate with vendors to ensure that goods and services purchased are priced competitively and that all contracts or pricing agreements meet Health First guidelines and are loaded into the contract repository in a timely manner. Document and communicate the savings success and engage end users in needed process change and/or product conversion.
10. Coordinates capital and operational purchase orders and invoices for payment for the department based on established guidelines.

Qualifications:

MINIMUM QUALIFICATIONS

• Education: Bachelor's degree in Business, Health Care Administration, Building Services, Construction/Engineering, or related field.
  Licensure: None required.
  Certification: None required.
• Work Experience: Two years' experience in project management, vendor relationship management and purchasing, or related experience.
• Work Experience in lieu of Education: Six years of experience in project management, vendor relationship management or purchasing, with an advanced level of understanding of the construction project management and basic contract terms.
• Knowledge/Skills/Abilities
  
  • Proficient in Microsoft Office - Outlook, Word, Excel, PowerPoint.
  • Ability to work autonomously with minimal supervision.
  • Demonstrated analytical and problem solving skills.
  • Ability to maintain composure in stressful office environment.
  • Decision-making, Financial acumen.

PREFERRED QUALIFICATIONS

• Education: Bachelor's degree in Business, Health Care Administration, Construction/Engineering or related field.
• Licensure: No additional.
• Certification: Certified Administrative Professional.
• Work Experience: Five years healthcare facilities and/or construction experience.
• Knowledge/Skills/Abilities: Experience with a contemporary Enterprise Resource Planning system is desirable (e.g. PeopleSoft, OnBase...).

PHYSICAL REQUIREMENTS

• Majority of time involves sitting or standing; occasional walking, bending, stooping.
• Long periods of computer time or at workstation.
• Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
• May be exposed to inside environments with varied temperatures, air quality, lighting and/or low to moderate noise.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined; on site or remote.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.