Construction Document Administrator - EG010

Title: Construction Document Administrator - EG010

State Role Title: Engineering Technican II

Hiring Range: $50,000 - $57,000

Pay Band: 3

Agency: Department of General Services

Location:Washington Building

Agency Website:www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of General Services, Division of Engineering and Buildings (DEB) is responsible for the administration and enforcement of the Virginia Uniform Statewide Building Code as it relates to buildings on state property for developing state policies and procedures on the procurement off professional and construction services and for establishing accessibility standards for state buildings.

We are currently seeking a Construction Document Administrator to provide high quality administrative support services to both, DEB's internal staff and to the divisions state and non-state customers. The incumbent must work both independently and as part of a team to accomplish a varied assortment of duties including:
• Performs quality control of architectural and engineering drafting in BlueBeam Studio by affixing errors and adding necessary links as required to prepare electronic documents for review.
• Assists in developing and implementing DEB procedures for electronic documents records retention.
• Assists in managing records retention for DEB's electronic documents, which includes drawings, specifications, and calculations for the State Building Official function.
• Assists Electronic Library Manager (management of library)
• Performs and oversees DEB's electronic construction document preprocessing.
• Serves as the point of contact to provide technical guidance to outside agencies to format electronic documents in accord with DEB standards.
• Performs uploading and cross linking of documents between BlueBeam, BITS, and SharePoint.
• Evaluates, classifies, and logs incoming documents through Capout mail in accord with DEB policies.
• Assigns work tasks in BITS to architectural and engineering reviewers in accord with DEB policies.
• Manages and coordinates electronic signing and recording of outgoing electronic Building Official approved sets.
• Performs other duties as assigned.

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. DGS is a qualifying employer for the Public Student Loan Forgiveness Program.

This position may be eligible for up to 2 days of telework per week after 6 months of satisfactory performance.

Minimum Qualifications

• Experience in use of menu-driven computer programs to enter and manage data and compile and print reports is required.
• Knowledge and experience in the use of electronic document management systems.
• Knowledge and experience in the use and application of databases to include verification of accuracy of data, input of data, and creating reports.
• Experience in inventorying and requisitioning supplies.
• Experience in records management.
• Knowledge of the records disposition process. Training in, or familiarity with, the Commonwealth's records administration policies, procedures, schedules and guidelines is desirable.
• Ability to properly and professionally answer telephone calls and receive visitors and to direct calls and visitors to proper office personnel.
• Ability to review documents for key classification data.
• Skill in use of personal computer, copiers, printers, and multi-function devices.
• Ability to prioritize and schedule assigned workload to meet both normal completion schedules and special deadlines established by the supervisor.
• Ability to use word processing software to produce written documents.
• Ability to communicate effectively orally and in writing.
• Knowledge of use of word processor and architectural/engineering terms is desired.
• Must be physically capable of handling moderately heavy building plans on a regular basis
• Must have good interpersonal skills.
• Valid Virginia driver's license is required as duties may require incidental individual travel (e.g., to attend training seminars or taking DEB's assigned vehicle to Fleet for service).

Additional Considerations

Familiarity with design and construction documents is desirable.
Experience with BlueBeam and/or eVA software is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The selected candidate must pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

Notice: DGS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Fax, e-mail or mail applications will not be accepted. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.

The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, Veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.