CONTRACT SPECIALIST

Department: Legal
Job Status: Full Time
FLSA Status: Exempt
Reports To: Contract Administrator
Amount of Travel Required: 5%, Domestic, Local
Job Type: Regular
Positions Supervised: None
Work Schedule: Day shift M-F

POSITION SUMMARY

We are seeking an experienced Contracts Specialist to support contracts and related business processes throughout all stages of the Contract lifecycle. This role will support a broad cross-section of the company with their day-to-day business contract needs, including supporting sales, service, supply-chain, Finance and other departments.
Our ideal candidate should have previous experience in, commercial and private sector, reviewing contracts, meeting deadlines and is familiar with legal requirements and terms of use. Ultimately, the candidate should ensure all our contracts/agreements conform to legislative requirements and meet our company goals.

ESSENTIAL FUNCTIONS

• Create contract summaries and ensure compliance with corporate approval and signing authority matrix policy.
• Prepare and disseminate information to appropriate employees and stakeholders regarding contract status, which will include all correspondence, changes/deviations, amendments, clarifications; facilitate vendor and stakeholder meetings
• Maintain a comprehensive knowledge of contractual terms and conditions and general business practices
• Responsible for day-to-day interface with external customers, vendors, and company management on contractual matters related to all contracts. Explain terms and conditions to managers and interested parties.
• Review contracts for conformity with standard terms, identify risks, recommend revisions, and negotiate changes
• Focus on handling both government and commercial contracts and coordinating with procurement
• Assist with the development of standard template language to be used in contracts.
• Ensure protection of company's contractual/risk posture and adherence to company policies
• Maintain files for assigned contracts
• Maintain and provide status tracking from request to execution
• Collaborate effectively with other Departments or Business units (sales and service team, technical team, project management office, account managers, accounting/finance) during all phases of the contract lifecycle
• Audit, maintain and update contractual records, changes, status reports, and other pertinent information or document.
• Ensure that employees understand and comply with company contracts
• Conduct special projects as assigned.
• Align departmental goals and projects in support of company objectives

POSITION QUALIFICATIONS

• Competency Statement(s)
• Accuracy - Ability to perform work accurately and thoroughly
• Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight
• Adaptability & Flexibility - Adapts to changing business needs, conditions, and work responsibilities
• Autonomy - Ability to work independently with minimal supervision
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Decision Making - Ability to make critical decisions while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal
• Multitask - Ability to handle multiple projects at once
• Negotiating Agreements - Ability to reach deals or compromises
• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Teamwork - Ability to give and receive team member assistance in working toward a common goal with a positive spirit
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations

SKILLS & ABILITIES

Education: Bachelor's Degree in Business administration or; qualification in contract law is required.
Experience:

• Minimum 3-5 years of experience in Contract or Business Law;
• Knowledge of legal requirements involving contracts;
• Hands- on experience, working with contract redlining and familiarity with contracting process.;
• Knowledge of FAR (Federal Acquisition Regulation), DFAR (Defense Federal Acquisition Regulation), CFR (Code of Federal Regulations) and other related regulations is a plus.

Computer Skills: Proficient use of MS Office Products: Word, Excel, Outlook, SharePoint. Prior experience with ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) systems is a plus.