Contracts Specialist II - Water Services Department

ABOUT THIS POSITION

The Water Services Department is a forward-looking utility committed to excellent customer service, financial viability, and a sustainable infrastructure. The Water Services Department is a dynamic and fast paced environment. The Procurement Section is responsible for over 300 contracts valued over $148 million, supporting several divisions that support Water Production and Distribution, Water Meters, Wastewater Collection and Treatment, Technology Services, Environmental Services and Customer Service.

The Contract Specialist II performs advanced level work in writing, negotiating, awarding, and administrating complex contracts that require market research, and spend/cost analysis. This role allows Water to continue momentum towards strategic sourcing and finding cost savings strategies through procurements. Some positions supervise Contracts Specialists I staff or other employees performing duties related to contract procurement and administration. Work requires the use of critical thinking skills, initiative and professional judgment, and is performed under the general direction of the Procurement Manager.

IDEAL CANDIDATE

• Excellent written and oral communication skills.
• Demonstrates exemplary customer-service skills.
• Knowledge of local, state, and federal laws and regulations relevant to purchasing, procurement, and principles of accounting.
• Ability to:
  • Obtain the Certified Public Procurement Buyer or Officer certification.
  • Correctly interpret complex laws, regulations, guidelines, agreements, and follow policies and procedures.
  • Break down complex information into comprehensive parts, ask questions, synthesize and analyze information.
  • Manage multiple projects at once and meet deadlines.

SALARY

Pay Range: $63,044.80 to $113,193.60 annually.

Hiring Range: $63,044.80 to $88,691.20 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Three years of experience working with governmental contracts or experience assisting a contracts administrator in contract preparation.
• Bachelor's degree in public or business administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Certification by NIGP, ISM, NCMA or other nationally recognized purchasing association.
• Experience in/with:
  • Customer service.
  • Project management.
  • Private Industry procurement.
  • SAP or other procurement and inventory management systems.
  • Drafting, editing, formatting, and writing correspondence.
  • Engaging both internal and external stakeholders.
  • Contract interpreting; and applying local, state, and federal laws, ordinances, rules and regulations.
  • Developing, interpreting, and analyzing reports.
  • Developing scopes of work/specs for contracts and reviewing them for completeness.
  • Independently managing solicitations, bids, and/or contracts.
  • Independently managing multiple timelines at the same time.

RECRUITMENT DATES

Recruitment closes September 5, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
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• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Contracts Specialist II, JC:06630, ID#55439, 08/23/2024, USM, RG, Benefits:007

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.