Contracts Specialist - State Program Administrator Principal

Job Details

Working Title: Contracts Specialist
Job Class: State Program Administrator Principal
Agency: Health Department

• Job ID: 78495
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: This vacancy is open for all qualified job seekers.
• Date Posted: 10/02/2024
• Closing Date: 10/22/2024
• Hiring Agency: Minnesota Department of Health (MDH)
• Division/Unit: Financial Management / Office of Grants and Contracts
• Work Shift/Work Hours: Day Shift / 8:00 a.m. -4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $31.92 - $47.05 / hourly; $66,648 - $98,240 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Association of Professional Employees (MAPE)
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

THIS POSITION IS BEING REPOSTED. IF YOU PREVIOUSLY APPLIED TO THIS VACANCY ANNONCEMENT, YOU DO NOT NEED TO REAPPLY TO BE CONSIDERED.

Join a mission-driven team at the MinnesotaDepartment of Health (MDH) and contribute to protecting, maintaining, and improving the health of all Minnesotans!

The Financial Management Division is looking for a dedicated contracts professional to assistin the development of contractual policy and procedures for MDH's implementation and to identify opportunities for continuous improvements to the agency's contract policies and business processes.

Working as a Contracts Specialist withing the Financial Management Division, you will:

• Assist with the development of contractual agreements for the MDH.
• Interact with all levels of agency personnel.
• Provide analysis, policy direction and assistance on contract management issues.
• Develop and deliver reports and analysis to agency leadership and other state officials.
• Determine if statewide procurement policies and standards are met in the development of Professional/Technical contracts.

This position will have the option of teleworking; however, it will be based on the business needs of the unit and is at supervisory discretion.

Qualifications

Minimum Qualifications

Three (3) or more years of experience drafting, developing, and reviewing a variety of contracts. This required experience must include:

• Experience drafting, developing, and reviewing a variety of contracts for all required items and compliance with State and Federal regulations.
• Experience analyzing and evaluating risks related to contracting.
• Experience with using software, such as Word, Excel, Outlook, Teams, SharePoint, DocuSign, etc.

Minimum qualifications/abilities to be assessed during the interview process:

• Ability to manage multiple priorities simultaneously to meet strict deadlines.
• Ability to provide high quality customer service.
• Ability to establish and maintain working relationships and ability to communicate effectively with internal and external stakeholders, especially with ability to clearly articulate complicated feedback, either verbally or in writing to MDH staff who are not contract experts.
• Ability to resolve contract related issues with minimal supervision and in a courteous and professional manner.
• Ability to monitor contracts and work with MDH and contractor to address issues and maintain MDH's compliance and move projects to low-risk status.
• Ability to create, update, and maintain agency standards regarding contracting activities.

A degree in Public Administration, Business Administration or a related field may substitute for experience as follows: A master's degree may substitute to 18 months of experience; a bachelor's degree may substitute for one year of experience; and associate degree may substitute for 6 months of experience.

Preferred Qualifications

• Experience working in Minnesota Statewide Integrated Financial Tools (SWIFT), including contract procurement modules, reporting and OBIEE queries.
• Experience with State and/or Federal contract and procurement laws, policies, and procedures.
• Advanced professional knowledge in contract terminations, renewal, risk assessment, and policy development.
• Experience reading and interpreting authorizing legislation, Federal Regulations, and other legal language as it pertains to contracts, state statutes, rules, federal regulations and funding sources, including the Uniform Guidance and the Federal Acquisitions Requirements (FAR).
• Experience resolving contract issues and recommending solutions to complex problems.
• Experience with development of complex and novel contracts with multiple parties.
• Continuous improvement, project management and coordination of contracting processes and people.
• Experience establishing internal controls over contracts.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Amy Winters at amy.winters@state.mn.us or 651-201-5617 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Amy Winters at amy.winters@state.mn.us .

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at health.hr.ada@state.mn.us .

About Health Department

Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.