Coordinator of Enrollment Management and Scheduling

Posting Details

Posting Summary

Working Title Coordinator of Enrollment Management and Scheduling Role Title Education Support Spec III Role Code 29144-FP FLSA Exempt Pay Band 04 Position Number 28000691 Agency Northern VA Community College Division NV280-Exec VP Academic & Student Svs Work Location Fairfax County - 059 Hiring Range $75,000-$85,000 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Work schedule is Monday to Friday from 8:00 am to 4:30 pm.

Employees must reside in Virginia, Maryland, or the District of Columbia.
Sensitive Position No Job Description
General Description: The Coordinator of Enrollment Management and Scheduling position creates, implements, and promotes strategic enrollment management planning leading to student goal attainment for NOVA Online. The Coordinator works collaboratively with NOVA Online, Dual Enrollment, Campus Deans, and Partner Institutions on goal setting/planning, strategic scheduling (analysis of enrollment trends, schedule development, faculty assignments, faculty load), faculty engagement and Shared Services Distance Learning statewide scheduling of online classes. This position is eligible for 100% telework.

Duties and Tasks:

• Provides support to Director of Online Instruction and Statewide Delivery, Division Deans, and Associate Deans/Department Chairs, in developing a student responsive class schedule including current and future online modalities.
• Develops and promotes effective communications and promotion of programs/course offerings to students, prospective students, partner college, and communities.
• Supports Director of Online Instruction and Statewide Delivery and Division Deans and Associate Deans to implement online programs and course offerings to meet student demand for courses.
• Provides leadership for engaging campus/college stakeholders to increase awareness of enrollment trends and initiative and communicates with the Quality Assurance and Instructional Design Teams on faculty training and course development needs.
• Calculates faculty loads and pro-rations based on Course Funding Ratios and communicates with faculty and deans.
• Works in tandem with the Director of Online Instruction and Statewide Delivery, Division Deans and Associate Deans/Department Chairs to establish, implement, and evaluate strategic enrollment policy, goals, plans and strategies.
• Coordinates NOVA Online enrollment management strategies including setting enrollment targets, and developing a draft of course offerings for each semester with number of sections per campus, class sizes, highest enrollment achieved previously, etc.
• Oversees NOVA Online schedule entry into SIS and communicates course schedules and schedule changes with faculty and deans.
• Serves as the NOVA Online super-user of the college’s scheduling and analytics software (Ad Astra).
• Coordinates the NOVA Online scheduling process and oversees the integrity of the schedule entered in the Student Information System ( SIS ).
• Coordinates SSDL (Shared Services Distance Learning) enrollment and works with Liaisons from 22 VCCS partner colleges. Trains the SSDL liaisons in use of SIS and duties of the position.
• Serves on the Schedulers of Classes Work group, Calendar Work group, SSDL Liaisons group, and other work groups that may work with enrollment and scheduling as needed.
• Reviews and analyzes data to inform decision making, assesses effectiveness of enrollment management.
• Runs queries and daily enrollment reports and class counts and formats into readable reports.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSA’s:

• Ability to make professional presentations of enrollment management practices, data, and recommendations.
• Ability to communicate and work effectively with students, faculty, and staff.
• Ability to work on multiple tasks simulaneously, while maintaining a cohesive team environment.
• Effective written and oral communication skills
• Ability to effectively interpret data and make data-driven recommendations.
• Ability to adapt to changing situations and self-time management.

Required Qualifications:

• Experience with data analysis and making data-driven recommendations.
• Experience with preparing reports.
• Experience in MS Office, advanced Excel skills, and Google Sheets.
• Experience in project management (e.g. setting timelines, coordinating with others to meet deadlines, etc.)

Additional Considerations
Additional Considerations:

• Experience in making professional presentations.
• Experience in Higher Education.
• Experience with enrollment management including class scheduling.
• Experience with Student Information System ( SIS ).
• Experience with Scheduling software.
• Experience with Predictive modeling.
• Experience with running queries and reports and interpreting data and trends.

Operation of a State Vehicle No Supervises Employees No Required Travel
n/a

Posting Detail Information

Posting Number CLS_3325P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/24/2024 Job Close Date 10/08/2024 Open Until Filled Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit our website .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu .

The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports .
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.