Nuvance Health has a network of convenient hospital and outpatient locations - Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York - plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care. Non-acute care is offered through various affiliates,

SUMMARY: Relies on experience and judgment to plan and accomplish goals related to Purchasing materials, supplies, services, and equipment, consistent with hospital practices and standards and in support of quality patient care within the health system. A certain degree of creativity and latitude is required.

RESPONSIBILITIES AND STANDARDS
Responsibility
1. Assumes responsibility for order processing and follow-up.

• Responsible for obtaining all vendor quotes for the assigned Health-Quest departments.
• Reviews purchase requisitions to ensure completeness and compliance with financial protocol prior to commitment to the vendor.

• Reviews purchase requisitions for reasonableness with respect to item quantities and with respect to product specifications.

• Prioritizes orders giving urgent medical/patient care-related items top priority unless otherwise directed by supervisor.

• Performs research concerning product availability, alternative suppliers, value analysis, and user references as needed; meets with vendor sales representatives as needed to discuss new products; accepts proposals; and negotiates to price.

• Obtains competitive bids when appropriate per Purchasing policy; negotiates price reductions and/or elimination of shipping charges when possible.

• Verifies specifications and prices and places majority of orders by telephone, by electronic order entry, by facsimile machine, or by mail within two (2-3) days of receipt of a complete, fully authorized requisition in Purchasing Department. (Exceptions will be based on Capital, Obtaining Dollars Information, and follow-up needed.

• Determines F.O.B. point, method of shipment, terms and estimated delivery date, and documents on the Purchase requisition.

• Advises requisitioner or Department Head if the delivery schedule does not meet the delivery requirement.

• Expedites orders delayed due to vendor or manufacturer backorders, credit holds, or emergency requirements; obtains acceptable substitutes when necessary.
• Utilizes national benchmark tools to validate pricing to ensure savings.

• Maintains an organized file system.

Responsibility II
2. Demonstrates ability to negotiate pricing and/or agreements.

• Requests competitive bids, or competitive proposals on goods and services being ordered.

• Negotiates purchase agreements with vendors, incorporating requirements and specifications outlines on purchase requisition and department directives.

• Negotiates supply contracts to obtain the optimum price and delivery possible for widely and repetitively used products and/or services.

• Demonstrates ability to interpret contract terms and conditions and impact on the department(s).

• Performs analysis of Premier Agreements and/or other GPO opportunities, committed and non-committed, and documents findings.

Responsibility III
3. Assumes responsibility for maintaining and utilizing Materials Management Information System to aid in accomplishing the following:

• Enters orders, maintain accurate vendor information and works with Data Manager to add to the MMIS system as needed.

• Inputs price changes upon expiration of pricing agreements or as requested.

• Demonstrates ability to perform queries to assist customers with order status.

• Retrieves and processes orders for inventory and non-stock orders entered via user departments as requested.

• Enters and retrieves data and processes reports and forms as necessary and as requested by supervisor.

• Reviews daily report on open and partial orders to ensure delivery and notify department(s).

• Inputs all other necessary data including price changes, alternative vendor options, reorder points, EOQ's and item deletions.

Responsibility IV
4. Assumes responsibility for working closely with departments assigned to develop professional working relationships.

• Determines if price discrepancies require vendor credit or hospital change orders and processes accordingly within three days after being notified of the problem.

• Researches, contacts vendors and revises purchase orders as necessary to ensure consistency between orders, actual receipt packing slip, and invoice.

• Researches obtain necessary authorizations and prepare the necessary paperwork for the return of defective items and/or items shipped to the Hospital in error within three days after being notified.

• Arranges for return of items needing repair; obtains authorizations and processes necessary shipping documents/purchase order.

• Demonstrates ability to build productive ongoing working relationships by participating and serving as a resource in meetings with vendors and user departments.

• Serves as a resource for all departments and management at All Health Quest Entities.

• Coordinates and communicates special requests for equipment and supplies with the Management Team.

• Performs additional duties as assigned by the AVP of Supply Chain Management.

Responsibility V
5. Guest Relations: Demonstrates regard for the dignity and respect of all patients, family members, visitors, and medical center personnel.

• Displays a caring and courteous attitude and represents the hospital in a positive manner to all persons noted above.

• Promotes and contributes positively to intra-departmental and inter-departmental relationships and demonstrates the ability to handle and resolve complaints in a professional manner.

• Demonstrates exceptional customer service by taking the customer is always the right approach.

• Maintains the confidentiality of employees and departmental information with no infractions.

• Adheres to departmental and hospital dress codes as observed by supervisor and wears picture identification badge.

• Demonstrates ability to take oral and written instructions & requests from Manager and Departments and respond in a Professional and Timely Manner.

JOB QUALIFICATIONS

Education: At least one (1) year of college or specialized post-high school training in Business, Economics, or Marketing.

Experience: Requires a minimum of three years as a Buyer or related Purchasing experience, preferably in a hospital environment.

License: N/A

Location: Summit-100 Reserve Rd

Work Type: Full-Time

Standard Hours: 40.00

FTE: 1.000000

Work Schedule: Day 8

Work Shift: Monday to Friday 8:00am to 4:30pm

Org Unit: 1803

Department: Purchasing

Exempt: No

Grade: S10

Salary Range:

$31.2528 - $58.0482 Hourly, based off experience and internal equity

EOE, including disability/vets.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.