ABOUT THIS POSITION

The Law Department consists of three divisions: the City Attorney's Office, the City Prosecutor's Office, and Management Services. Currently, the Prosecutor's Office is seeking to fill Court/Legal Clerk II vacancies in the Victim Services Unit (VSU) and the Legal Clerk Unit (LCU). This office handles the prosecution of misdemeanor crimes committed within the City of Phoenix, such as: DUI, domestic violence, indecent exposure, threats, and criminal damage.

Victim Services Unit

This Unit performs both critical and/or legally mandated functions related to victims' rights such as sending victim notification letters, restitution request processing, ensuring victims have court escorts, and ensuring that emergency services are available and provided to victims. The schedule for this position is Monday through Friday, 8:00 am - 5:00 pm.

Legal Clerk Unit

This Unit collaborates with criminal staff attorneys to prepare and manage cases including document and evidence management, obtaining victim and witness availability for trial, clerical support such as motion filing and subpoenaing, ensuring cases are prepared for the prosecutor at trial. Some positions in this unit may be required to work an alternate schedule to include weekends.

The job duties include:

• Providing customer service which includes processing incoming requests and providing information to staff, coworkers, or the public via phone, email, mail, or in-person.
• Reviewing files, documents, and printed material for accuracy and completeness.
• Running daily reports through various programs.
• Updating and maintaining a high volume of cases in a Criminal Management System.
• Converting, copying, scanning and attaching necessary material as PDF documents into databases.
• Answering multi-line phone system and transferring calls after screening, as needed.
• Maintaining confidentiality with client files and case notes in compliance with professional standards and victims' rights.
• Processing a high volume of outgoing mail.
• Providing back-up coverage to team members and other areas, as needed.

IDEAL CANDIDATE

• Is detail-oriented.
• Is customer focused with ability to interact professionally with members of the public, judges, attorneys, and other staff in the legal system.
• Familiar with Rules of Court, Evidence, Discovery and Victims' Rights.
• Ability to perform:
  • Clerical tasks that involve legal terminology and processes.
  • Basic calculations, operation of a variety of standard office equipment including a computer, scanner, telephone, calculator, copy machine, and fax machine, and understand alpha filing systems.
• Ability to:
  • Problem solve.
  • Communicate effectively.
  • Work cooperatively as part of team.
• Proficient use of Microsoft Word, Excel, internet and operating a computer terminal.

SALARY

Pay Range: $18.60 to $33.41 per hour.

Hiring Range: $18.60 to $26.18 per hour.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits

MINIMUM QUALIFICATIONS

• Two years of clerical or public contact experience,
• Including a minimum of one year in a courtroom or law office.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Candidates who receive a conditional offer of employment must be fingint ed and will have their fingerprint s used to check the Criminal History Records of the State of Arizona Department of Public Safety and the Federal Bureau of Investigation. Any records returned will be reviewed to determine the candidate's suitability for the job.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Spanish language skills are desirable.
• Experience with:
  • Using Microsoft Office applications.
  • Performing data entry.
  • Ordering or obtaining evidence.

RECRUITMENT DATES

Recruitment closes May 29, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Court/Legal Clerk II, JC:00520, ID# 54411, 05/23/24, USM, RAL, Benefits:003

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.