CSE Administrative Specialist

Posting Details

Posting Details

Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy ,and the employee assistance program , many of which are offered free of charge.
Recruitment Range $40,100 - $44,348 Vacancy Number S02494 Position Title Administrative Specialist Working Title CSE Administrative Specialist Competency Level Journey Home Department CSE Dean's Office - 32300 Primary Purpose of Organizational Unit
UNCW’s College of Science and Engineering ( CSE ) programs in mathematics and statistics, computer sciences, natural sciences, psychology, and pre-engineering and engineering, drive innovation and discovery.

The CSE Dean’s office supports all nine units in the college. This position is part of the business management team and provides budget, purchasing, travel, personnel and business services support to all areas.
College College of Science and Engineering - 323 College College/School Information
The College of Science and Engineering offers a variety of programs leading to Bachelor of Science and Master of Science degrees, as well as Doctor of Philosophy degrees in applied coastal and ocean sciences; pharmaceutical chemistry; integrative, comparative, and marine biology; and psychology degrees. The college also offers combined bachelor’s/master’s degree programs in information technology/computer science and information systems, computer science/computer science and information systems, and B.S. in mathematics/M.S. in mathematics. To implement its academic programs, the college provides instruction and research opportunities in the natural and behavioral sciences, information technology, data science, computer science, mathematics, pre-engineering, and engineering. The eight academic departments in the college provide courses of study in each of these areas, in addition to interdepartmental programs in information technology, cybersecurity, and digital arts. A 2+2 in engineering; and 3+2 programs in computer science and electrical or computer engineering; and physics and electrical engineering, are also offered in the college. Post-baccalaureate certificate programs in environmental studies, applied statistics, and geographic information science are also available.

CSE students work with distinguished faculty and scientists, use cutting edge technology, and conduct impactful research. Faculty-directed research projects empower CSE students to apply what they learn inside the classroom and laboratory to real-world situations and prepares them for a variety of careers or advanced study.
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace Main UNCW Campus Brief Summary of Work for this Position
The CSE Administrative Specialist will primarily support travel, purchasing, PCard coordinator, and assist CSE Facilities manager with administrative items like monitoring SPRs, computer life-cycle, and inventory. This position will also be primary backup for CSE departments with vacant administrative positions to cover all roles, including HR actions.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred education, professional skills and experience

• Two or more years of financial and budget management experience
• Experience in a University setting
• Knowledge of Banner Finance
• Knowledge of HR processes

Required Certifications or licensure
N/A
FTE 1.0 (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00 AM - 5:00 PM Type of Position Time-limited Anticipated Ending Date if Time-Limited 06/30/2027 Position Number 8411 Job Posting Date 08/30/2024 Posting Close Date 09/30/2024 Number of Openings Single Incumbent Special Notes to Applicants
PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency, training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting https://jobs.uncw.edu/postings/33396

Applicant Documents

Required Documents

Cover Letter

Resume

List of 3 Professional References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have experience in processing and reconciling staff travel as well as travel card administration? If so, please explain.
(Open Ended Question)

* Do you have experience managing requisitions and purchase orders for organizations?

• Yes, more than three years.
• Yes, less than three years.
• No

* Describe your experience working with any of the following: Banner, Chrome River, UShop, Timekeeping (student or staff) and Purchasing credit card reconciliation.
(Open Ended Question)

* How did you learn of this opportunity with UNCW? (2024)

• UNCW Website
• UNCW LinkedIn Page
• UNCW X Account (formerly Twitter)
• UNCW Employee Referral
• UNCW Instagram Account (UNCW_jobs)
• UNCW Job Alert
• Chronical of Higher Education
• Diverse Issues in Higher Education
• Glassdoor
• Higher Ed Jobs
• Hispanic Outlook
• Indeed
• Inside Higher Ed
• North Carolina Job Network
• Women in Higher Education
• Craigslist
• Career Events/Job Fairs
• Billboards/Marquee
• Other

If you selected "Other" to the question above, please explain how you found out about this opportunity. Enter N/A if not applicable.
(Open Ended Question)