Data Coordinator (Intermediate / Associate)

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Your resume and/or cover letter must demonstrate how you meet all the required qualifications.

Job Summary

Medical School Facilities is seeking a Data Coordinator to be responsible for the design, implementation, and maintenance of the space information M-Pathways database management system to ensure its accessibility, reliability, and performance. The role includes periodic auditing and swift adaptation to varying university, school, department, and user needs, compiling and verifying the integrity of data, and facilitating training and support to internal stakeholders.

The ideal candidate will possess exceptional customer service and technical skills and the ability to communicate clearly across all levels of the organization. The ideal candidate must be able to work independently and as a critical member of a team. This position will service customers across the Medical School located in nearly 4 million square feet of space.

Mission Statement

The University of Michigan Medical School mission is to transform health through bold and innovative education, discovery, and service. Our community of faculty, staff and learners throughout 20 clinical and nine basic science departments, is committed to this single mission.

Responsibilities*

• Maintain accurate records of physical space characteristics for all Medical School space located at the Medical Center, the North Campus Research Complex, and various offsite locations, amounting to approximately 4.0 million gross sqft.
• Verify current state information by conducting field surveys, liaising with occupants for room use data, and by leveraging workflow processes to manage changes to space type and use.
• Input and validate data into M-Pathways space database, ensuring data authenticity and auditing for consistency and compliance with administrative guidelines and business rules.
• Execute the annual university-wide Space Survey adhering to campus regulations and organize coordination with various Medical School units for seamless information sharing.
• Develop and support web-based reporting and manage updates to informational websites.
• Train and assist department space coordinators and others as necessary in database use, space data management, and the adoption of good data practices, and maintain data governance.
• Present and assemble space data reports addressing management needs and lead internal focus groups.
• Design , implement, and maintain moderately complex databases with attention to end-user requirements, database dictionaries, and systems integration.
• Support space planners by managing day to day space requests and small projects as determined.
• Participates or leads special projects as needed.

Required Qualifications*

Intermediate:

• 1-3 years of professional experience

Associate:

• 0-1 years of professional experience

Both:

• Bachelor's degree in Information Technology, Facility Management, Business, Architecture, Interior Design, Engineering, or a related field or equivalent years experience in relevant field.
• Considerable knowledge of Google Suites or Microsoft Office Suite.
• Excellent communication, collaboration, and independent work skills.
• Strong service orientation, meticulous attention to detail.
• Willingness to undergo physical tasks such as walking for surveys.
• Hybrid work opportunity with some onsite work required.

Desired Qualifications*

• At least two years of experience in database query and reporting tools like Business Objects or Tableau.
• Familiarity with facility management and space planning database software.
• Familiarity with GIS systems for facility planning.
• Experience with SQL queries and/or R scripts.
• Experience creating Excel Power Queries or using Excel M Language
• Ability to interpret basic building floor plans.
• Demonstrated presentation and training capabilities.

Work Locations

This position supports operations in all buildings the medical school occupies across nearly four million square feet. There is an expectation that some onsite presence is required.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Underfill Statement

This position may be underfilled at a lower classification depending on the candidate's qualifications.

Additional Information

We offer a benefits package that includes comprehensive training and career development opportunities, generous retirement savings plans, ample paid time off, and a wealth of family care support: https://careers.umich.edu/benefits

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

254279

Working Title

Data Coordinator (Intermediate / Associate)

Job Title

Data Architect Intermediate

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Medical School

Department

MM Space Planning and Analysis

Posting Begin/End Date

9/13/2024 - 9/28/2024

Career Interest

Administration
Engineering & Architecture
Facilities Operations
Information Technology