EOE Statement

It is our policy to provide equal employment opportunities and will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability, veteran or military status, genetic information, or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.

Description

Description

Mission Statement:

To stand in the presence of the living God and with Mary, make known to the world the love of the Sacred Heart of Jesus. The Office of Mission Advancement exists to support and spread the mission of the Carmelite Sisters of the Most Sacred Heart of Los Angeles.

Support

• Congregational Fundraising
• Service to our Apostolates
• Develop resources and strategies to advance and communicate our mission according to the needs of our time

Spread

• Spreading the Love of the Sacred Heart
• Sharing our Carmelite Spirituality
• Relationship Building

Position Requirements

Purpose of Your Job Position:

Responsible for gift processing/recording for the Carmelite Sisters and all Carmelite sponsored Apostolic Centers and provide on-going assistance to Data Resource Coordinator in maintaining, updating donor database.

Job Functions:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. This job description is only a summary of the typical job functions, not an exhaustive list of all possible responsibilities and may be subject to change at any time due to reasonable accommodation or other reasons.

Qualifications and Education Requirements:

• Demonstrated proficiency in Microsoft Office Suite, particularly in Excel and usage of mail merge and basic formulas
• Fluently read, speak, write, and understand English
• Experience in financial operations, donation processing and record keeping (within a nonprofit setting) preferred.
• Excellent working knowledge of Microsoft Office (Outlook, Word, Excel, Asana, OneNote, Slack, Teams, and Adobe Acrobat)
• Excellent working knowledge of Raiser's Edge
• Keyboard entry at 50 wpm minimum

Duties and Responsibilities

General

• Performs general clerical duties including, but not limited to, responding to correspondence containing routine inquiries, creating/modifying documents
• Supports staff in assigned project-based work
• Coordinates, maintains, files, and retrieves organizational documents, records, and reports
• Assist with general upkeep of office space
• Follows all policies and procedures established for employees of the Carmelite Sisters

Raiser's Edge Database

• Coordinate Generalate and CS Foundation donation process
• Receive, accurately enter data and digitally archive donations (including in-kind) and file receipts accordingly for Carmelite Sisters and sponsored Apostolic Centers
• Ensure the integrity of new and existing data through regular data checks and cleaning
• Follow up with lapsed monthly recurring / pledge donors
• Perform data entry and data cleanup in the Raiser's Edge database accurately and in a timely manner
• Work closely with Data Resource Manager to ensure proper gift and donor entry
• Assist in all other Raiser's Edge event entries
• Personalize donor acknowledgement letters and assist with donor acknowledgement process as needed.
• Promotes database growth by actively promoting policies for gathering contact information from donors
• Assist with other duties and assignments as requested by the Data Resource Manager
• Maintain and update organization knowledgebase on Raiser's Edge

Working Conditions

• Will need to sit and/or work on computer for extended periods of time
• Is subject to frequent interruptions
• Must be able to travel locally as needed

Skills and Job Requirements

• Maintain confidentiality regarding all information shared, received, and accessed in the Advancement office
• Demonstrate enthusiasm and positive attitude
• Maintain constructive relationships and demonstrate respect for everyone
• Willingness and ability to adjust to changing conditions or priorities

• Knowledge of best practices and principles of organization, planning, records-management and general office administration
• Proven ability to work independently with high accuracy, accept responsibility and follow through on assignments.
• Ability and willingness to work as an individual and as part of a team
• Excellent communication skills with both internal and external contacts
• Demonstrates capacity to multitask in a fast-paced environment, stay organized and proactively manage workflow to meet deadlines
• Ability to operate standard office equipment including, but not limited to, the Carmelite Sisters' computer system and programs, telephone system, fax, copier, scanner, and calculator
• Complete annually at least 15 hours of continuing education to improve technological skills and knowledge.
• Strong written and verbal communication skills, with the ability to articulate the mission of the Carmelite Sisters and demonstrate a strong understanding of the Catholic faith (added this for donor communications)
• Ability to troubleshoot data issues, conflicts and discrepancies
• Meticulous attention to detail and ability to analyze reports.
• Ability to learn donor database systems
• Ability to handle confidential and sensitive information with discretion

Physical and Sensory Requirements

• Must be able to see, hear or use prosthetics that will enable these senses to function adequately to assure that this position's requirements can be fully met.
• Must be able to push, pull, and move a minimum of 50 pounds to a minimum distance of 50 feet.
• Must be able to lift a minimum 25 pounds alone and a minimum of 50 pounds in partnered lifting to a minimum height of 5 feet.

Full-Time/Part-Time

Full-Time

Shift

Days

Salary Range

$19.19-$27.82

Position

Data Resource Assistant

Numer of openings

1

Exempt/Non-Exempt

Non-Exempt

Location

Carmelite Sisters of the Most Sacred Heart of Los Angeles

About the Organization

The Carmelite Sisters of the Most Sacred Heart of Los Angeles celebrate 90 years of service to the Los Angeles Archdiocese through apostolic works in health care, education and spiritual retreats.

Please visit our website for more information: www.carmelitesistersocd.com/directory/