Dean's Suite Administrative Assistant, Marsal Education

How to Apply

To apply for this position, please upload your resume and cover letter as one document.
Your application packet should include:

1. Cover letter, addressing:
   1. Interest and qualifications for the position, and;
   2. Professional commitment to diversity, inclusion, justice and equity.
2. Resume

Job Summary

The Marsal Family School of Education is seeking an Administrative Assistant to join our Dean's suite. You will have primary reception responsibilities, welcoming visitors, answering questions, and play a central role in the functioning of the office. You will provide comprehensive administrative support to the Associate Dean for Research and Graduate Studies, the Associate Dean for Undergraduate Education and Educator Preparation, and the Assistant Dean for K-12 Recruitment and Special Projects. You will report to the Assistant to the Dean, Michele Semones.

Responsibilities*

• Provide a high-level of varied administrative and customer service support for the Marsal Family School of Education's Dean's Office
• Serve as the first point of contact for the front office, providing continuous, in-person coverage of the dean's suite reception desk
• Support the work of the Associate Dean for Undergraduate Education and Educator Preparation
• Support the work of the Associate Dean for Research and Graduate Studies
• Support the work of the Assistant Dean for K-12 Recruitment and Special Projects
• Provide backup support to the other administrative support staff in the Dean's Office
• Provide support for the office's signature events and meetings

Tasks include:

• Greet visitors with professionalism and diplomacy, including interaction with faculty, staff, students, donors, members of the general public and the campus community; and provide information, directions and answers to inquiries.
• Ensure the reception area is tidy and stocked.
• Handle mail for the Dean's suite, route materials, order supplies.
• Manage calendar and schedule appointments, often coordinating calendars of other faculty and staff for meetings.
• Support committee work which includes: compiling, organizing and providing background materials for meetings; taking notes during meetings; securing appropriate meeting sites; and assisting with refreshments and technical equipment as needed.
• Manage the logistics of small to medium-sized projects for the assigned deans.
• Handle all travel arrangements.
• Compile receipts for reconciling select accounts, Pcard and other travel/hosting expenses using Chrome River and Shared Services as appropriate.
• Handle communications, logistics, and all relevant activities related to guest presenters for teacher education-related events.
• Serve as a liaison with the Rackham Graduate School and other units on campus.
• Generate email communications to send to faculty, staff and students and those external to the university.
• Assist in the preparation of presentations, including charts and graphs.
• Manage grant competition submissions.
• Organize and maintain paper and digital files.
• Provide logistical support for courses.
• Additional duties, as assigned.

Required Qualifications*

• Experience supporting executive level positions.
• Ability to work independently, set priorities, and meet multiple deadlines.
• Exceptional organizational skills with the ability to anticipate problems and take appropriate initiative.
• Outstanding verbal, written, and interpersonal communication skills.
• Demonstrated competence in writing and editing documentation for diverse audiences. Experience setting priorities and adapting as priorities shift.
• Positive examples of collaborative experience.
• Ability to be discrete with private information.
• High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Suite, Adobe Acrobat, Zoom).

Desired Qualifications*

• 3+ years supporting an administrator in an academic setting

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

In-Person Work Schedule: M-F 8am-5pm

This is a full-time position with work taking place on-site at the Marsal Family School of Education located at 610 E. University, Ann Arbor, MI.

Work Location:
The position is located on the main campus located in Ann Arbor, MI.

Statement on Diversity:
We respect and value individuals from all races, ethnic backgrounds, ages, genders, religions, sexual orientations, disabilities, economic or veteran status, and other diverse perspectives and individual differences. Further, we are committed to tolerance, sensitivity, understanding, and mutual respect everywhere within our community and we affirm our promise to make the Marsal Family School of Education a welcoming place for all. In seeking new staff members, we are committed to hiring those who share in our reverence and expectation for diversity.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253606

Working Title

Dean's Suite Administrative Assistant, Marsal Education

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

School Education

Department

MARSAL EDUC - School of Educ

Posting Begin/End Date

8/25/2024 - 9/04/2024

Salary

$45,000.00 - $58,000.00

Career Interest

Administration