Job Summary:
The Department of Population Health Sciences (PHS) is an interdisciplinary department with the goal of understanding, preserving, and improving the health of populations and individuals. The PHS Chief Administrative Officer (CAO) is responsible for the overall administrative operations of the research, education and service missions of PHS. In collaboration with the Department Chair, the PHS CAO sets goals and objectives, provides leadership for strategic planning and monitoring outcomes, and manages department relationships with the School of Medicine and Public Health, the University, and other entities. The PHS CAO directs the department's financial planning and accounting practices; maintains financial management reporting and control systems; monitors expenditures; oversees compliance with a wide range of policies, procedures and regulations of the university, affiliated organizations and external agencies; and assures a high-functioning operational infrastructure to support the department's research, education and service missions. This entails working with individuals in human resources, fiscal affairs, educational administration, information technology, facilities management, outreach/communications, administrative program support, and sponsored projects/contract administration.

The CAO reports to the Department Chair.
Responsibilities: Leads and performs activities that ensure that education and research programs are delivered effectively, efficiently, and securely. Supports, plans, organizes, directs, evaluates, and improves operations, education programs, research programs, and information systems. Performs administration, regulatory compliance, and operational services. Serves as the designee of and reports directly to the Department Chair providing leadership for the management team and is responsible for the administration of the Department's research, teaching, and service programs. Acts independently on behalf of the Chair serving as the primary representative of the department to stakeholders defined as chair, faculty, staff, school, campus, and external (federal, state and external granting agencies). Criteria for use of this title series is determined at the UW institutional level. Please consult with your UW HR Department for additional information.

• 15% Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
• 15% Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations
• 5% Provides leadership and oversight of training programs
• 20% Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
• 15% Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
• 5% Provides leadership for faculty recruitment, evaluation, development, and promotion processes
• 5% Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
• 5% Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors
• 10% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 5% Collaborates on a wide variety of administrative issues with leadership, faculty and staff of related units within the School of Medicine and Public Health, the broader UW-Madison campus, and State agencies.

Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor's Degree

Preferred
Master's Degree
Qualifications:
Required Qualifications:
- At least 4 years of professional administrative experience with progressively increasing responsibilities
- Experience in fiscal management
- At least 1 year of staff supervision experience

Preferred Qualifications:
- Two or more years of supervisory experience
- Experience supporting one or more of the multiple missions of an academic unit
- Experience leading and supporting strategic planning activities
- Experience navigating challenging personnel issues, including conflict management
- Experience advising senior leadership on strategy, policy development, and decision making
- Experience with philanthropy strategy and oversight of gift funds

Skills & Abilities:
Strong candidates will have effective organization, leadership, communication, and presentation skills, as well as the proven ability to manage and lead staff in a complex and changing environment.
Work Type:
Full Time: 100%

This position requires most work to be performed in-person, onsite, at a designated campus work location. After an initial period, some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $120,000 ANNUAL (12 months)
Depending on Qualifications
The minimum salary for the position is $120,000 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)
Additional Information:
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.
How to Apply:
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.
Contact:
Brittany Brown
brittany.brown@wisc.edu
608-265-2978
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Department Administrator II(AD026)
Department(s):
A53-MEDICAL SCHOOL/POP HEALTH SCI/POP HLTH
Employment Class:
Academic Staff-Renewable
Job Number:
301627-AS