Department Manager, Department of French

The Department of French at the University of Virginia College and Graduate School of Arts & Sciences seeks applications for a Department Manager. The Department of French, one of the nation's largest and most prestigious programs of its kind, is composed of over a dozen faculty members, twenty graduate students, and more than a hundred undergraduate majors and minors dedicated to studying the language, culture, complex history and evolving present of France and the larger francophone world.

For more information about the Department of French, visit this https://french.as.virginia.edu .

The Department Manager supports the day-to-day operations of the units in the following areas:

Administration

• Serve as a lead advisor to the chair or unit head and collaborate to ensure seamless day-to-day operations for faculty, students, staff, and visitors to the department.
• Supervise, coordinate, and participate in planning and development activities for the department or unit to ensure smooth and successful support of business operations.
• Formulate internal procedures and guidelines for department or unit activities, including the business of the unit, such as academic administration.
• Evaluate effectiveness of business systems and processes. Recommend improvements to enhance efficiency.
• Coordinate space use and facilities planning.
• Represent the department or unit on business affairs across Grounds through a variety of forums.
• Oversee department records management.

Budget & Finance

• Develop and prepare budgets and financial reports for general appropriations. Annual expenditures approximately $5 million.
• Undertake general financial reporting to ensure budgetary control and responsible fiscal oversight. Maintain the budget throughout the year, with ability to share year-to-date progress with stakeholders.
• Manage internal controls.
• May coordinate pre- and post-award activities between faculty and a research administrator.

Human Resources

• Partner with HR Business Partners and Recruiters to provide process support on recruitment efforts, compensation analysis, and employee management. Direct employees to the appropriate resources or documentation for understanding HR processes and policies.
• In conjunction with the chair or unit head, build and maintain a strong inclusive and welcoming culture for all students, faculty, and staff. Advocate for a customer service mindset when interacting with all constituents.
• Coordination of the annual promotion, tenure, and renewal processes for tenure, tenure-track and general faculty members.
• Supervise staff direct reports and assist the department or unit during the annual performance management cycle.

Academic and Community Engagement

• Provide student-facing support, which can include administering funding, hiring and supervision.
• Work with Chair, Director of Graduate Studies, Director of Undergraduate Studies, and Language Program Coordinator regularly.

In addition to the above job responsibilities, other duties may be assigned.

Minimum requirements:

• Education: Bachelor's degree
• Experience: Two years of relevant exempt level experience, typically in finance and budget. Relevant exempt level experience may substitute for a degree.

Preferred experience and qualifications:

• Experience in a support capacity in an academic environment and a willingness to take on new initiatives as they arise.
• Experience developing and managing budgets and ability to produce, interpret, and share regular financial reporting from existing financial systems.
• Ability to manage multiple tasks in a fast-paced, demanding and complex environment while remaining flexible and collegial.
• Ability to work well as a team member, as well as independently with minimal supervision.
• Preferred Computer Applications: Microsoft Word, Outlook, Excel, Adaptive and SIS (Student Information System)

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally requires traveling some distance to attend meetings, and programs.

This position is located in Charlottesville, VA. A minimum amount of hybrid work may be available dependent upon the needs of the department and the incumbent's performance.

This is an exempt level, benefited position. For information on the benefits at UVA, visit https://hr.virginia.edu/benefits .

This position will remain open until filled. Review of applications will begin August 19, 2024. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

Application Instructions:

Apply here . Internal applicants must apply through their UVA Workday profile, search Find Jobs and then R0063824. Complete an application online and include the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Melanie Sponaugle at unw5dq@virginia.edu.

For more information about UVA and the Charlottesville community please see https://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.