Department Specialist II - Hybrid

Purpose:

To complete a variety of specialized duties that support functional operations. The duties of the department specialist focus on tasks and/or work that are unique to the department and require knowledge and skills that are beyond what are required for general office work.

Job Responsibilities and Accountabilities:

• Maintains complex records
• Responds to inquiries in area of responsibility
• Collects data/information for department use in special projects or reports
• Updates information and reports typically on the computer
• Checks information for accuracy
• Prepares and balances data Answers department phones as needed and routes to appropriate area
• Reviews information/data and makes decisions within well defined guidelines, parameters, and instruction
• Examines and prioritizes documents to determine work to be completed or best course of action
• Collects information for specific department reports
• Creates and maintains complex reports
• Sorts, files and maintains invoices, receipts, contracts, or other special department documents
• Compiles minor statistical data
• Makes and checks routine one and two step math calculations
• Completes keyboarding projects such as preparing correspondence and mailings
• Checks own work for accuracy
• Coordinates special programs and/or events
• Reviews and/or compares information/data and makes determination within defined guidelines, parameters, and instruction
• Maintains complex records and files, searches and investigates information found in files
• Compiles information and data from various sources for specific departmental reports, and creates reports, graphs and data comparisons
• Posts records and processes departmental documents requiring specific knowledge of functional area
• Completes detailed keyboarding projects such as preparing correspondence from rough drafts and completing specialized departmental forms
• Responds to inquiries that require specialized knowledge of the function to respond
• Analyzes and develops major projects and carries projects through to completion
• Researches and interprets a variety of levels of information
• Maintains unit documents such as ledgers, financial records, service information, etc.
• Coordinates and implements approved changes in policies and procedures affecting unit
• Provides advice and assistance to other employees in unit and acts as liaison to other units

• Monitors daily work of a group of lower level specialist and makes adjustments in division of work to ensure timely and accurate completion of work
• Trains new employees on job tasks
• Acts as a resource to staff in work group
• Provides input to management on performance reviews of staff in work group
• May participate in interviews and provide input to management during selection process of new members to work group

Job Requirements:

• Reading, writing, math and communication skills at a proficient level
• Ability to follow verbal or written instruction
• Excel and Word basic knowledge
• Keyboarding proficiency
• Math skills at a proficient level
• Intermediate / Advance Excel skills required
• Ability to learn new software systems
• Computer skills: word processing and/or spreadsheet
• Intermediate keyboarding proficiency
• Intermediate computer skills: word processing and/or spreadsheet
• Math skills at a specific level (i.e. one step: addition, subtraction, multiplication, division or two step percent calculations or more advanced)
• Strong written and verbal communication skills.
• Excellent keyboarding proficiency
• Excellent computer skill: word processing and/or spreadsheet
• Be detail oriented, ability to be organized, and strong analytical skills
• Possess ability to direct, organize, lead and control work group staff

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.