Development Assistant Sr / Inter, Operations

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. Your cover letter should address your specific interest in the position and outline skills and experience directly related to this position.

Job Summary

Michigan Medicine (MM) is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the MM Office of Development raises an average of $200 million which helps us to be a change agent of the world.

The Operations team includes the customer service facing teams within the Office of Development including Communications, Events, Finance and Administration, Gift Finance, and Stewardship. This Development Assistant position supports our front desk reception as well as other Development teams as assigned. You would work both independently and proactively to execute assigned projects with strong attention to detail, provide backup coverage for reception, and support other administrative assistants as needed. This position is required to work onsite daily (see Work Locations below) but will have occasional opportunities for remote work.

Mission Statement

Michigan Medicine improves the health of patients, populations, and communities through excellence in education, patient care, community service, research, and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine improves the health of patients, populations, and communities through excellence in education, patient care, community service, research, and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Operations Support (65%)

• Gift Finance & Handling: Participate in DART gift fund coding projects, date and stamp incoming gifts received through US mail, execute monthly audit of internal gift log, provide calendar year-end and major campaign gift processing support as requested.
• Stewardship: Support regular mailing projects by mail merging letters and envelopes, printing and hand-signing correspondence with donors, and stuffing and stamping envelopes. Scan documentation including letters, impact reports, and other documents as requested and link each to the appropriate constituent in the donor database.
• Operations: Manage timekeeping for all bi-weekly and monthly employees in our office.

Reception Desk Coverage (25%)

• Provide reception desk coverage when receptionist is out of the office.
• Manage main phone line, handle courier deliveries, receive/distribute daily US mail, monitor staff use of business parking passes, and order office supplies.

Administrative Assistant Coverage (10%)

• Provide administrative coverage for assistants who are on leave for Departments in our office as needed.
• Facilitate submission of P-Card receipts and hosting documentation for Chrome River report preparation.
• Coordinate travel, hosting, and event related activities including travel arrangements and itineraries, securing venues, ordering refreshments, running reports, and other development duties as necessary.

Please note this job description is not a comprehensive listing of activities, duties or responsibilities required of the employee. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Required Qualifications*

• High school diploma or equivalent
• More than two years of office support/receptionist experience. (Intermediate level)
• More than four years of progressively responsible administrative support experience. (Senior level)
• Proficient with Microsoft Office Suite (Word, PowerPoint, Excel, etc.).
• Excellent verbal, written and organizational skills with demonstrated attention to detail.
• Proven ability to use discretion and maintain a high level of confidentiality.
• Ability to work flexible hours with occasional weekend and evening work, as necessary.
• Demonstrated customer service excellence.
• Ability to work well independently as well as collaboratively within a team setting.
• Demonstrated excellent attendance and reliability.
• Candidate must have access to reliable internet.

Desired Qualifications*

• Bachelor's Degree or equivalent combination of education and administrative support experience.
• Experience with generating reports from a variety of databases.
• Timekeeper experience.
• Previous fundraising experience.
• Familiarity with University of Michigan and the Michigan Medicine organizational structure.
• Experience with Zoom or other virtual meeting platforms.
• Familiarity with development reporting systems.

Work Locations

The onsite location for this position is the 777 Building. Free, on-site parking is provided for staff.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

254152

Working Title

Development Assistant Sr / Inter, Operations

Job Title

Admin Asst Sr Healthcare

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Exec Vp Med Affairs

Department

MM Development - Operations

Posting Begin/End Date

9/06/2024 - 9/20/2024

Career Interest

Administration